Podcast Production Controller

The Podcast Production Controller will be responsible for managing the full lifecycle of podcast episodesfrom content planning and script review to guest coordination, production oversight, and final quality approval. This role demands a highly organized individual with strong editorial instincts, an eye for detail, and the ability to manage multiple stakeholders, including hosts, guests, production teams, and post-production vendors.

This is a key operational role ensuring that every episode meets creative, technical, and brand standards.

Key Responsibilities

1. Content Review & Quality Control

•  Review scripts, outlines, and raw recordings for narrative structure, clarity, tone, and brand consistency.
  
•  Ensure all content aligns with legal, ethical, and platform guidelines.
  
• Suggest improvements to pacing, storyline flow, and audience engagement.
  
• Approve final edits before publishing.
  

2. Guest Management & Coordination

• Identify, research, and shortlist relevant guests for upcoming episodes.
  
• Handle outreach, scheduling, briefing, follow-ups, and consent documentation.
  
• Prepare detailed guest notes, talking points, and episode flow guidelines.
  
• Ensure a seamless guest experience pre-recording, during recording, and post-release.
  

3. Production Planning & Execution

• Create and manage the podcast production calendar.
  
• Coordinate with audio engineers, video editors, studio teams, and hosts.
  
• Oversee recording logistics (studio bookings, remote sessions, equipment checks).
  
• Monitor timelines to ensure episode delivery as per schedule.
  

4. Post-Production Supervision

• Review edited audio/video for clarity, sound quality, transitions, and creative direction.
  
• Ensure episodes adhere to brand identity and format.
  
• Manage revisions and ensure timely final delivery.
  

5. Publishing & Distribution Support

• Prepare metadata, episode summaries, titles, tags, and show notes.
  
• Coordinate with marketing teams for social media assets, reels, and promotional clips.
  
• Ensure timely uploads across Spotify, Apple Podcasts, YouTube, and other platforms.
  

6. Analytics & Continuous Improvement

• Track performance metrics: listens, retention, completion rate, engagement. 
  
• Conduct periodic reviews to improve content strategy and guest selection.
  
• Work with marketing to optimize reach and subscriber growth.
  

Skills & Qualifications

Core Skills

• Strong editorial and storytelling ability.
  
• Excellent communication, guest-handling, and negotiation skills.
  
• Solid understanding of podcast formats, industry trends, and audience behaviour.
  
• Ability to manage multiple production timelines simultaneously.
  

Technical Skills

• Familiarity with audio/video editing tools (Audition, Premiere Pro, Descript, etc.)
  
•  Experience with podcast hosting platforms (Spotify for Podcasters, Anchor, Buzzsprout).
  
•  Basic knowledge of audio equipment and recording standards.
  

Preferred Qualifications

• Bachelor’s degree in Mass Communication, Journalism, Media Studies, Film, or related field.
  
• Experience in podcast production or television/digital content production.
  
• Previous experience managing on-air talent or guest coordination.
  

Key Attributes

• Detail-oriented and process-driven
  
• High ownership and accountability
  
• Creative mindset with strong problem-solving skills
  
• Comfortable working in fast-paced, multi-project environments
  
• Professional and tactful in handling high-profile guests