Personal Assistant

Job Description – Personal Assistant

Position: Personal Assistant

Location: Pune

Reporting to: Director / Senior Management

Role Overview:

The Personal Assistant (PA) will provide high-level administrative, secretarial, and organizational support to the Director. The role requires excellent communication skills, attention to detail, confidentiality, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

• Administrative Support: Manage calendars, schedule meetings, prepare agendas, and coordinate appointments.
• Communication Handling: Draft, review, and manage correspondence (emails, letters, memos, reports) on behalf of the Director.
• Travel & Logistics: Organize travel arrangements, accommodation, and itineraries, ensuring smooth coordination.
• Document Management: Maintain files, prepare presentations, reports, and other documentation as required.
• Meeting Coordination: Record minutes of meetings, follow up on action points, and ensure deadlines are met.
• Confidential Support: Handle sensitive and confidential information with discretion.
• Liaison Role: Act as the first point of contact between the Director and internal/external stakeholders.
• Task Management: Track daily tasks, projects, and priorities, providing timely reminders and updates.
• Event & Project Support: Assist in organizing corporate events, reviews, and special projects.

Requirements:

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of confidentiality, integrity, and professionalism.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and work under pressure.
• Strong interpersonal skills and a proactive approach.

Qualifications & Experience:

• Bachelor’s degree in Administration, Management, or related field (preferred).
• 2–5 years of experience in a similar PA/EA role.
• Experience in handling senior-level management support will be an advantage.

Job Types: Full-time, Permanent, Fresher

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Flexible schedule
• Paid time off

Ability to commute/relocate:

• Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Current CTC?
• Expected CTC?
• Notice Period?

Experience:

• Related: 2 years (Preferred)