Personal Assistant- Director's Office

Role & responsibilities

A Personal Assistant (PA) will serve as a trusted support to the Directors office, playing a critical role in ensuring their day-to-day operations run smoothly and efficiently. This role goes beyond traditional administrative tasks as it requires a high level of professionalism, initiative, and discretion. This position offers a unique opportunity to work closely for senior leadership and contribute meaningfully to the

operational excellence.

Key Responsibilities:

Drafting, Presentations, Content Creation, Data Mining, Document Archiving & Records :

• Draft internal and external communication for Directors office.
• Content creation, data mining for any project or assignment based work
• Responsible and maintaining past records, data archive management and critical information of Director and Director Cell

Travel Desk Management:

• Handle business and personal travel arrangements for the President and his family members, including flight, hotel, visa, and local transportation bookings.
• Ensure cost-effective and smooth travel planning while maintaining efficiency.
• Keep records of overseas travel / India visits of all family members

Administrative Support:

• Coordinate with internal departments for any support required for President office
• Handle ad-hoc requests and ensure smooth execution of tasks assigned.
• Record keeping and MIS of administrative expenses
• Maintain updated membership details, frequent flyer points etc
• Event Management at venue/sites as and when required
• Willing to travel outside Pune as and when required for vendor sourcing / events etc

Preferred candidate profile

Education & Experience:

• Bachelors or Masters degree in Commerce / Science / Arts
• Prior experience as PA or EA (Executive Assistant) with at least 2 firms (min. 5 yrs experience)
• Exposure to vendor management and event execution
• Experience in handling personal errands (limited to office) for senior leadership.

Skills Desired:

• Excellent verbal and written communication skills.
• Tech-savy in use of multi media devices Android, Iphone, Tab etc
• Excellent skills on power point / Canva
• Ability to multitask and adapt in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite.
• Knowledge of social media platforms, AI usage and leveraging it for the role as required