Personal Assistance

Dear Candidate

Greetings!!!

Openings for Personal Assistant

We are seeking a highly responsible and organized Personal Assistance to support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key point of contact between the family and internal/external stakeholders, managing a wide variety of personal and professional tasks.

Key Responsibilities

1. Communication & Liaison

• Act as the primary point of contact between the family and the family office.

• Liaise with internal staff, external clients, vendors and service providers.

• Handle all personal and official work as required by family members.

2. Calendar & Schedule Management

• Manage calendars for all four family members, including meetings, appointments and events.

• Prioritize and coordinate tasks and schedules effectively.

• Fix appointments and send reminders as necessary.

3. Travel & Event Coordination

• Arrange travel, visas, accommodations and itineraries.

• Occasionally accompany family members on trips to assist during meetings and presentations.

• Coordinate and support the organization of personal and corporate events.

4. Documentation & Records

• Maintain and keep track of personal documents (PAN, Aadhaar, passport, vehicle documents, etc.).

• Ensure timely renewal of documents such as insurance, driving license, digital signature, FASTag, etc.

• Maintain a structured filing system (both digital and physical).

• Keep an up-to-date emergency contact list and all relevant contact numbers.

5. Meeting Support

• Attend confidential meetings and provide accurate transcription or minutes.

• Draft and circulate minutes of meetings and follow up with relevant stakeholders on action points.

6. Administrative Support

• Prepare reports, presentations and briefs as required.

• Draft speeches or notes and compile background information for meetings.

• Maintain confidentiality and handle sensitive information with discretion.

7. Household & Staff Coordination

• Monitor security and housekeeping arrangements at family residences.

• Coordinate with drivers and arrange for vehicles as per requirements.

• Collaborate with office staff and members for seamless operations.

Job Type: Full-time

Pay: ₹700,000.00 - ₹800,000.00 per year

Work Location: In person