Payment Executive

Responsibilities:

1. Manage customer outstanding payments and maintain credit history records.
2. Conduct payment follow-ups through calls, emails, and WhatsApp within agreed timelines.
3. Update bank transactions daily (Union Bank, ICICI Bank, Mercury Bank) strictly as per bank statements.
4. Enter bank receipts in Tally for Outstation (VI) and Mumbai (GI) transactions.
5. Perform daily debit/credit adjustments and account reconciliations.
6. Prepare and share daily outstanding, advance, auto-release, and Mumbai DBR reports.
7. Coordinate with Sales, BDM, and internal teams for payment follow-ups and order releases.
8. Track overdue accounts, update ageing details in CRM, Bitrix24, and ensure timely closure.
9. Handle export and deemed export outstanding follow-ups and reporting.
10. Update Pending Release List and Make Bill Release Status on a daily basis.
11. Ensure all reports, follow-ups, and system updates are completed before EOD.
12. Use and maintain records through tools such as Tally, Bitrix24, CredFlow, MS Excel, Email, and WhatsApp for daily operations and communication.

Weekly & Periodic Activities

1. Pass discount expense JV entries as per company policy.
2. Update Cash Discount and DSOR reports with proper approvals and narration.
3. Monitor suspense amounts and prepare monthly suspense reports.
4. Prepare and share Open Market Transport Cost details with the concerned team.

Required Skills

1. Experience in accounts receivable, collections, and account reconciliations.
2. Strong follow-up, coordination, and communication skills.
3. Ability to meet collection targets and adhere to timelines.
4. Proficiency in accounting and reporting tools.
5. Well-organized, responsible, and a strong team player.
6. Excellent organizational and communication skills.
7. Strong time management skills with the ability to prioritize a demanding workload.

   Role & responsibilities