Operations Co-ordinator

Justification to fill Vacancy

Business requirement for operations amid increased number of clients and workload management and effectively managing the service delivery.

Overall Purpose of The Job

Operations Coordinator is responsible in coordinating the service attendance for on-board vessels, liaising with service partners , agents / owners / managers where necessary and reporting back to line Manager
To provide out of office support when required (this will be based on seniority)To Support both SeaTec Repair Services and SeaTec Inspection Invoices.

Key Responsibilities and Tasks

• Assist in planning of vessel attendance for service
• Organise & coordinate with other V.Ships Offices / Owners / Managers in getting the latest position list of vessels and updating them regularly.• Arrange service as & when required for client .• Develop and maintain well organized filing system for operations that permits easy reference and prompt retrieval of information.• Remain aware, update and control daily, weekly and monthly schedules to line Manager.• Purchase Order requests and follow up, raising and issuing of Work Instructions, Invoices.• Maintain housekeeping of projects and consultants details in database ensuring accurate, up to date admin and invoicing records• To perform ad hoc tasks as directed by the line manager

Essential

• Microsoft Excel
• Be a team player with good communication skills• Database Competency / knowledge will be useful• Any previous experience with shipping industry will be useful