Openings For Front office Executive

Role Summary :

The Front Office Executive will be responsible for managing front desk operations, coordinating administrative activities. handling courier and ticketing processes, and providing efficient support to management and other teams. The role demands strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

1. Front Desk & Reception Management

• Handle all front desk activities including attending calls, routing to concerned departments, and greeting visitors.
• Maintain visitor records and assist employees/guests with their requirements.
• Book conference rooms (Phase 1) in advance and manage meeting schedules.

2. Administrative Coordination

• Coordinate with Admin teams at Vepery, Velachery, and Vellore to collect daily utilization reports (stationery, housekeeping, and medicine).
• Assist management staff with administrative requirements as assigned.
• Maintain registers and records in Excel for easy tracking and reporting.

3. Records & Register Maintenance

Maintain and update the following registers:

• Holiday Register
• Interview / Daily Walk-in Register
• Transportation Register
• Forget ID Register
• Food Order Register
• Courier / Parcel Register

4. Courier & Ticketing Management

• Act as in-charge for all couriers across locations, tracking inward and outward dispatch.
• Oversee ticket management across locations, ensuring timely booking and coordination.

5. Coordination with Other Departments

• Work closely with Admin teams for CFO and CEO-related tasks.
• Assist HR in interview coordination and candidate handling.

6. Follow-ups & Requirements Collection

• Gather requirements from different departments and consolidate them for monthly procurement.
• Follow up on open tickets until closure and update concerned teams on the progress.

7. Additional Duties

• Support in vendor coordination when required.
• Ensure cleanliness and orderliness of the reception area.
• Provide backup support to other admin team members during absence.

Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask and work under pressure.
• Good knowledge of office procedures and systems

Shift : Day

Interested candidates Can Call / What's App 8610738432 for More info.

Regards,

Boopalan C

HR Team