Officer - Warehouse

Job Purpose

operational control, inventory monitoring, coordination with internal and external stakeholders

Key Responsibilities

1. Warehouse Operations & Control

• Ensure smooth receipt, storage, handling, and dispatch of raw materials, packaging materials, WIP, and finished goods.
  
• Maintain

  FIFO / FEFO

  practices and proper stock rotation.
• Control warehouse space utilization and layout as per

  5S and safety norms

  .
• Ensure availability of materials for production and dispatch as per plan.
  

2. Inventory Monitoring & FG Control

• Monitor

  FG (Finished Goods) inventory levels

  , aging, and status.
• Ensure accurate

  stock records in ERP / SAP / manual logs

  .
• Conduct

  daily, weekly, and monthly stock verification

  and support cycle counts.
• Investigate inventory discrepancies and implement corrective actions.
  

3. Coordination & Communication

• Coordinate with

  Production

  for material availability, packaging requirements, and dispatch priorities.
• Coordinate with

  Marketing / Sales

  for dispatch schedules, customer requirements, and delivery commitments.
• Liaise with

  Transporters / Logistics partners

  for vehicle placement, loading, and on-time delivery.
• Work closely with

  Quality, EHS, and Planning teams

  to ensure compliance and operational efficiency.

4. Timely Action & Dispatch Management

• Ensure

  on-time dispatch

  of finished goods as per delivery schedules.
• Monitor vehicle loading, documentation, and gate control activities.
  
• Take immediate action in case of delays, shortages, or non-conformities.
  
• Escalate critical issues to management with root cause and corrective actions.
  

5. Packaging & Handling

• Ensure correct

  packaging materials, labeling, and identification

  as per customer and quality requirements.
• Verify packaging integrity to prevent damage during storage and transportation.
  
• Ensure compliance with

  IATF traceability and customer-specific requirements

  .

6. IMS / IATF / RC / 5S Compliance

• Follow and implement

  IMS procedures

  related to quality, environment, and occupational health & safety.
• Ensure warehouse activities comply with

  IATF 16949 requirements

  , including traceability, control of non-conforming products, and documentation.
• Support

  Responsible Care (RC)

  principles related to safe handling, storage, and transportation of materials.
• Maintain

  5S standards

  in warehouse areas through regular audits and corrective actions.
• Participate in

  internal audits, external audits, and management reviews

  .

7. Documentation & Reporting

• Maintain records related to

  GRN, dispatch notes, delivery challans, COAs, packing lists, and transporter documents

  .
• Prepare daily and monthly reports on inventory, dispatch performance, and operational KPIs.
  
• Ensure document control as per IMS requirements.
  

Authority

• To stop dispatch or movement of materials in case of quality, safety, or compliance issues.
  
• To coordinate corrective actions within warehouse operations.
  

Key Performance Indicators (KPIs)

• Inventory accuracy (%)
  
• On-time dispatch performance
  
• Compliance to IMS / IATF / RC / 5S audits
  
• Reduction in material damage and handling losses
  
• Housekeeping and safety performance
  

Qualification & Experience

• Graduate / Diploma in Supply Chain, Logistics, or relevant field.
  
• 25 years of experience in warehouse or operations (manufacturing environment preferred).
  
• Knowledge of

  IMS, IATF 16949, RC, and 5S

  standards is essential.

Skills & Competencies

• Strong coordination and communication skills
  
• ERP / SAP knowledge
  
• Problem-solving and decision-making ability
  
• Understanding of logistics and transporter management
  
• Awareness of quality, safety, and environmental requirements