Office Executive

Position Title: Office Executive

Department: Administration / Operations / Front Office

Reports To: Office Manager / Department Head

Location: acharya Institutes , Dr . Sarvepalli Radhakrishnan Road , Hesarghatta road, Soldevanahalli , Bengaluru , Karnataka - 560107,

Salary Range:₹ 20,000 - ₹ 25,000 per month

Role Summary-:

The Office Executive is responsible for providing essential administrative, clerical, and operational support to ensure the smooth and efficient running of the office. This role requires strong organizational skills, excellent communication, and proficiency in standard office software.

Key Responsibilities

1. Administrative & Clerical Support

• Documentation: Prepare, edit, and organize various office documents, reports, and presentations using MS Word and PowerPoint.
• Data Management: Handle and maintain company databases, spreadsheets, and records with high accuracy, primarily using MS Excel. This includes data entry, sorting, basic formula application, and generating summary reports.
• Filing & Archiving: Establish and maintain efficient physical and electronic filing systems.
• Supply Management: Monitor and manage office inventory, including ordering, receiving, and stocking supplies.

2. Communication & Correspondence

• Email Management: Manage and prioritize incoming and outgoing emails, including composing, drafting, and proofreading professional correspondence (Mail Drafting).
• Verbal Communication: Handle phone calls, greet visitors, and manage internal and external queries in a professional and courteous manner.
• Internal Coordination: Facilitate clear communication and coordination between different departments or teams.

3. Operational & Executive Assistance

• Meeting Support: Schedule and coordinate meetings, book conference rooms, and prepare necessary materials.
• Travel Arrangements: Assist in booking travel and accommodation for staff and managers, as required.
• Basic Finance Support: Utilize the commerce/management background to assist with basic invoicing, expense reports, and petty cash management.

Required Qualifications & Skills

Education

Mandatory: Bachelor’s Degree in B.Com (Commerce), B.Sc. (Any Stream), or BBA (Business Administration) from a Recognized institution.

Core Skills

• Communication Skills: Excellent written and verbal communication skills are essential for clear and professional interaction.
• MS Office Suite Proficiency: High proficiency in:
• MS Excel: Must be able to create, format, and manage spreadsheets, use basic formulas (SUM, AVERAGE, VLOOKUP), and create charts.
• MS Word: Expert-level document creation, formatting, and editing.
• MS PowerPoint: Ability to create clear, professional, and visually engaging presentations.
• Mail Drafting: Proven ability to draft professional, concise, and grammatically correct emails and formal letters independently.
• Organizational Skills: Exceptional attention to detail, strong organizational abilities, and a capacity to manage multiple tasks and prioritize effectively.

Desired Personal Attributes

• Professionalism: Maintain a high level of confidentiality and discretion.
• Proactive: A willingness to take initiative and solve problems independently.
• Teamwork: Ability to work collaboratively in a fast-paced environment.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Paid time off
• Provident Fund

Location:

• Bengaluru, Karnataka (Required)

Work Location: In person

Expected Start Date: 05/11/2025