Office Coordinator

General Office Management:

• Oversee day-to-day administrative functions and ensure smooth office operations.
• Manage office supplies, maintain office equipment, and handle incoming/outgoing correspondence.
• Handle general office maintenance and coordinate repairs when needed.
• Event Logistics & Planning:
• Assist in planning and executing a wide range of events, from internal meetings to large corporate events.
• Identify, book, and coordinate venues, catering, and audiovisual equipment.
• Arrange travel, accommodations, and transportation for employees and event attendees.
• Vendor & Stakeholder Management:
• Establish and maintain relationships with vendors, suppliers, venues, and other event stakeholders.
• Negotiate contracts and ensure services meet the event's requirements.
• Budget & Financial Management:
• Create reliable financial reports and track expenses to ensure events stay within budget.
• Process payments to subcontractors and vendors.
• On-Site & On-the-Day Support:
• Assist with event setup, registration, and directing attendees.
• Troubleshoot logistical issues that arise during an event.
• Work with other departments, such as marketing or HR, for larger-scale events.

Required Skills

• Organizational Skills:The ability to manage multiple tasks, maintain detailed records, and handle complex logistics.
• Communication Skills:Excellent verbal and written communication to interact effectively with clients, vendors, and staff.
• Problem-Solving:The capacity to remain calm under pressure and find creative solutions to unexpected challenges.
• Attention to Detail:Crucial for managing budgets, contracts, and the fine details of event planning.
• Negotiation Skills:Ability to negotiate with vendors for the best prices and ensure contractual agreements are favorable.
• Technical Proficiency:Familiarity with office software (like Microsoft Office Suite) and office equipment.

Job Type: Full-time

Pay: ₹10,817.75 - ₹27,530.59 per month

Benefits:

• Provident Fund

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person