Office Coordinator

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our real estate and leasing office. The ideal candidate will ensure the smooth functioning of administrative processes, support leasing and sales teams, manage office supplies and documentation, and act as a key point of contact for internal and external stakeholders.

Key Responsibilities:

• Serve as the first point of contact for visitors, clients, and vendors.
• Manage office supplies, inventory, and equipment maintenance.
• Support property leasing activities, including document preparation, client follow-ups, and appointment scheduling.
• Maintain organized records for property listings, leases, agreements, and compliance documents.
• Assist with preparation and distribution of marketing materials, property brochures, and online listings.
• Coordinate internal meetings, team calendars, and travel arrangements.
• Handle incoming/outgoing correspondence, emails, and calls.
• Liaise with property managers, brokers, and agents to ensure seamless communication.
• Ensure compliance with company policies and local real estate regulations.
• Support HR or finance departments with basic administrative tasks such as timekeeping, invoice processing, or petty cash

Qualifications:

• Bachelors degree in Business Administration, Real Estate, or a related field preferred.
• 2+ years of experience in an administrative or office coordination role; experience in real estate or property management is a strong advantage.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools (CRM, Google Workspace, etc.).
• Familiarity with real estate documentation, lease agreements, and marketing platforms (e.g., Property Finder, Bayut) is a plus.
• Excellent communication, multitasking, and organizational skills.
• Ability to maintain confidentiality and work independently in a fast-paced environment

Key Competencies:

• Attention to detail and accuracy
• Customer service orientation
• Problem-solving and decision-making
• Time management and prioritization
• Professional demeanor and interpersonal skills

Work Conditions:

• Full-time position
• Office-based with occasional travel to properties or meetings
• Standard office hours with flexibility based on business needs

  Role & responsibilities

Preferred candidate profile