Office Coordinator

Job Overview:

The Office Coordinator in a real estate firm plays a key administrative and client-facing role, ensuring the smooth day-to-day operations of the office. This includes managing front desk responsibilities, coordinating with clients and vendors, supporting the sales and leasing teams, and handling documentation related to property transactions.

Key Responsibilities:

• Front Desk Management:
• Greet visitors, clients, and vendors professionally.
• Answer phone calls and emails; route them to appropriate departments.
• Maintain cleanliness and orderliness of the reception area.
• Administrative Support:
• Manage calendars, schedule meetings, and organize appointments for senior staff.
• Handle internal communication and coordinate with different departments.
• Maintain office supplies and oversee inventory.
• Client Coordination:
• Assist clients with inquiries related to property listings, site visits, and documentation.
• Coordinate property visits with sales/field teams.
• Follow up with clients post-visit for feedback or documentation needs.
• Documentation & Compliance:
• Assist with filing and maintaining property documents (agreements, sale deeds, KYC, etc.).
• Coordinate with legal and finance teams to ensure all paperwork is complete and compliant.
• Help maintain digital records and CRM databases.
• Vendor & Facility Management:
• Liaise with vendors for office maintenance, courier, pantry, housekeeping, and security.
• Ensure utility bills and service contracts are managed efficiently.
• Support to Sales/Leasing Teams:
• Provide administrative support during project launches or property promotions.
• Assist in preparing marketing brochures, flyers, and client packs.

Qualifications:

• Bachelor’s degree or currently pursuing an undergrad degree in Business Administration, Commerce, or a related field.
• 0-2 years of experience in office coordination
• Strong communication skills (Hindi, English, Marathi).
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with CRM tools is an advantage.
• Highly organized, professional, and customer-oriented.

Preferred Skills:

• Basic knowledge of real estate processes and documentation.
• Experience working with brokers, builders, or property consultants.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Good interpersonal and problem-solving skills.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹12,000.00 per month

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

Work Location: In person