Office Assistant

Voxel Design Institute is urgently hiring a professional, articulate, and well-organized Female Office Assistant to manage our front desk operations. We have an opening for one candidate only who can join immediately. As the face of our institute, you will manage administrative duties and facilitate effective communication between students, parents, and the management team.

Key Responsibilities:

• Front Desk & Visitor Management:
• Serve as the first point of contact, welcoming guests, students, and parents with professionalism and courtesy.
• Maintain a clean, organized, and disciplined reception environment.
• Provide accurate details regarding courses, fee structures, and institute policies to prospective visitors.
• Inquiry Handling & Counseling Support:
• Assist visitors in completing inquiry forms and ensure precise data entry into the system.
• Coordinate effectively with the counseling department to ensure timely follow-ups on all leads.
• Maintain a systematic database of inquiries and assist in the admission conversion process.
• Administrative & Financial Operations:
• Manage student fee collections, generate receipts, and maintain accurate financial logs.
• Oversee student attendance records and process leave applications in accordance with institute policies.
• Handle general clerical duties to support daily office operations.
• Tele-calling & Lead Management:
• Conduct outbound calls to prospective leads to follow up on inquiries.
• Engage with potential students to explain course benefits and schedule counseling appointments.
• Maintain a comprehensive daily call log and submit activity reports to management.

Qualifications & Requirements:

• Gender: Female candidates only.
• Availability: Must be able to join immediately.
• Education: Bachelor’s degree preferred; High School Diploma (12th Pass) with relevant skills may be considered.
• Experience: Freshers can apply. Prior experience in a front desk or administrative role is a plus.
• Language Proficiency: Fluent in Gujarati (Required). Functional proficiency in English (Spoken and Written) is essential.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• Soft Skills: Excellent interpersonal skills, punctual, and professional attitude.

Work Schedule:

• Timings: 10:00 AM to 7:00 PM
• Lunch Break: 1:00 PM to 2:00 PM
• Days: Monday to Saturday

Benefits:

• Paid sick time
• Paid time off
• Professional development opportunities in the education sector

Work Location:

• In person (Madhapar, Rajkot)

Job Types: Full-time, Permanent, Fresher

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Paid time off

Ability to commute/relocate:

• Madhapar, Rajkot, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Education:

• Higher Secondary(12th Pass) (Required)

Language:

• Gujarati (Required)

Work Location: In person