Office Assistant - Secretarial Department (Contractual)

2 - 5 years

3 - 5 Lacs

Posted:2 weeks ago| Platform: Naukri logo

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Job Type

Full Time

Job Description

The Office Assistant will be responsible for assisting in the day-to-day operations of the company secretarial function, ensuring accurate documentation, compliance, and coordination with internal and external stakeholders. This role involves handling both digital and physical records, supporting board and regulatory documentation, and facilitating smooth communication with banks, depositories, and other authorities.

Role & responsibilities

  • Maintain and update records using

    Cimplify

    software for secretarial documentation.
  • Process invoices through

    Oracle

    , ensuring timely and accurate entries.
  • Print and prepare minutes of meetings and other secretarial documents.
  • Coordinate with signatories to obtain necessary approvals and signatures.
  • Scan, organize, and archive documents in designated folders.
  • Periodically bind and number minutes for record-keeping and compliance.
  • Manage physical filing, document inventory, and retrieval systems.
  • Submit documents to

    banks, depositories, DPs

    , and other external entities as required.
  • Assist in the preparation of physical documents for

    Board Meetings

    .
  • Handle documentation for

    share transfers, security issuances

    , and

    Demat account

    processes, including coordination with approving authorities.
  • Prepare

    Attendance Sheets

    and

    Certified True Copies of Resolutions

    .
  • Travel to

    Delhi or other offices

    as needed for document management, especially during acquisitions or takeover activities.

Preferred candidate profile

  • Graduate in any field.
  • Familiarity with secretarial software (e.g., Cimplify) and ERP systems (e.g., Oracle).
  • Strong organizational and documentation skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Willingness to travel for work-related assignments.

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