Office Assistant

Job Description

Qualifications and Skills Proficiency in calendar management to efficiently schedule and coordinate meetings and appointments with minimal oversight. Competence in data entry, ensuring accuracy and attention to detail when inputting and managing financial information. Experience in document management, including organizing, storing, and retrieving documents as needed, maintaining confidentiality. Strong customer service skills to assist clients and staff, providing exceptional service and addressing inquiries promptly. Excellent time management skills ensuring the ability to prioritize tasks and manage multiple responsibilities effectively. Required skills in filing to systematize document storage, ensuring easy access and retrieval of information. Must possess the ability to work independently and collaboratively in a dynamic environment, demonstrating initiative and adaptability. Detail-oriented with strong verbal and written communication skills essential for accurate reporting and composing correspondence. Roles and Responsibilities Assist with day-to-day operations by providing administrative support to ensure efficient operation of the office. Manage and maintain office calendar for appointments, meetings, events, and activities, ensuring there are no scheduling conflicts. Perform data entry tasks with precision, maintaining up-to-date and accurate records for finance-related transactions and reports. Handle and organize all documentation, ensuring all records are properly filed to maintain confidentiality and accessibility. Oversee the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness. Support office activities and staff by providing information, answering questions, and facilitating administrative processes. Ensure overall tidiness and functionality of the office by keeping supplies stocked and equipment in working order.