Office Administrator

Preferably female only.

Must be graduate

. Administrative & Executive Support

• Manage the MD’s calendar, meetings, and appointments.
• Meeting coordinating with the team, vendors, interview of candidates & customers.
• Make email id for all new employees.
• Take dictation and draft official correspondence and emails.
• Handle follow-ups with team members and departments.
• Maintain a delegation sheet with deadlines and follow-up reminders.
• Warehouse regularly surprise visit will be there, tally the material as per on paper and also check maintenance of warehouse also.

B. Communication & Coordination

• Act as MD's voice in internal communication.
• Coordinate with team members to ensure timely task completion.
• Speak with clients on behalf of MD, especially for follow-ups.
• Answer calls forwarded from MD and provide appropriate responses.

C. Email & Digital Handling

• Handle MD’s official email ID.
• Create and maintain Excel reports (using formulas like VLOOKUP, HLOOKUP, Pivot Tables, etc.)

• D. Delegation & Follow-up
• Daily receive task reporting
• Delegate tasks to relevant team members and obtain time/date commitments.
• Use follow-up script to ensure accountability and escalate non-compliance to MD.

• E. Personal Assistance
• Assist in personal errands of MD such as:
• Booking tickets (car & travel, hotels)
• Managing personal appointments
• Other day-to-day personal coordination tasks
• Maintaining personal relations with all the customers met when MD’s visit outside Ahmedabad
• Factory related all research and plan of execution to be done.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Application Question(s):

• Preferably Female

Experience:

• administration: 3 years (Required)

Location:

• Prahlad Nagar, Ahmedabad, Gujarat (Preferred)

Work Location: In person