Office Administrator ( Male )

Job Title: Office Administrator

Department: Administration
Location: [Insert Location]
Reports To: Office Manager / HR Manager / General Manager
Employment Type: Full-time

Job Summary:

We are looking for a reliable and organized Office Administrator to manage the day-to-day administrative operations of our office. The ideal candidate will handle a wide range of support tasks and ensure that the office operates efficiently and smoothly.

Key Responsibilities:

• Administrative Support
• Manage daily office operations and provide administrative support to management and staff.
• Maintain and update office records, documents, and filing systems (physical and digital).
• Answer and direct phone calls, emails, and other correspondence.
• Office Management
• Order and maintain office supplies and equipment.
• Ensure cleanliness, safety, and functionality of the office environment.
• Liaise with vendors, service providers, and building management.
• Scheduling & Coordination
• Organize meetings, appointments, and travel arrangements.
• Assist with calendar management for executives or team members.
• Prepare meeting rooms, materials, and agendas.
• HR & Employee Support (Optional depending on company size)
• Assist with onboarding new employees (ID cards, desk setup, documentation).
• Maintain employee attendance and leave records.
• Support basic HR documentation and filing.
• Finance & Reporting
• Assist with invoice processing, petty cash handling, and expense reporting.
• Maintain records of utility bills and coordinate payments.
• Prepare simple reports as needed for management.
• Compliance & Records
• Ensure company policies and procedures are followed.
• Maintain confidentiality of sensitive company and employee data.

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration or a related field preferred.
• Proven experience in office administration or a similar role (1–3 years).
• Strong organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Detail-oriented with a proactive and problem-solving mindset.

Preferred:

• Experience with basic accounting or ERP software (e.g., Tally, QuickBooks, SAP).
• Ability to work independently and in a team environment.
• Familiarity with document control or ISO procedures (for regulated industries).

Compensation & Benefits:

[Insert salary, working hours, benefits such as paid leave, insurance, etc.]

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person