office admin

The Office Administrator in an educational institution ensures smooth day-to-day operations, supports faculty and students, and manages academic and administrative processes such as admissions, records, and correspondence.

Key Responsibilities:

• Admissions & Enrollment
• Handle inquiries from prospective students and parents (in-person, phone, email).
• Provide course/program details, admission criteria, and fee structure.
• Distribute and process application forms.
• Coordinate entrance tests, interviews, or counseling sessions (if applicable).
• Maintain admission registers and digital databases.
• Academic Records Management
• Maintain accurate student records (personal details, academic history, attendance).
• Ensure timely updates in the Student Information System (SIS).
• Office Administration
• Draft and issue letters, circulars, and notices.
• Schedule meetings, parent-teacher interactions, and events.
• Manage incoming/outgoing correspondence.
• Financial Coordination
• Assist in fee collection, issuing receipts, and updating ledgers.
• Prepare fee-related reports for management.
• Communication & Support
• Act as a point of contact between management, faculty, students, and parents.
• Handle complaints, requests, and feedback.
• Compliance & Reporting
• Maintain compliance with educational board/university requirements.
• Prepare periodic reports for management.

Admission Process – Education Institute

Here’s a standard flow for school/college admission:

Step 1 – Inquiry & Information

• Collect basic details of the inquirer.
• Provide prospectus, course brochures, and fee structure.
• Explain eligibility criteria, important dates, and required documents.

Step 2 – Application Form Submission

• Issue application form (physical or online).
• Accept completed forms with necessary documents:
• Birth certificate / ID proof
• Previous academic records
• Transfer/migration certificate (if applicable)
• Passport-size photographs

Step 3 – Screening Process

• Verify documents.
• Schedule entrance tests, interviews, or counseling sessions (if applicable).
• Forward results to the admission committee.

Step 4 – Selection & Offer Letter

• Prepare a list of selected candidates.
• Issue provisional admission letters.
• Inform about fee payment deadline.

Step 5 – Fee Payment & Confirmation

• Collect admission/tuition fees.
• Issue receipts.
• Update student database with enrolled candidate details.

Step 6 – Orientation & Enrollment

• Provide timetable, ID cards, and student handbook.
• Conduct orientation for students/parents.
• Officially mark the student as “Enrolled” in records.

Job Type: Full-time

Pay: ₹8,450.86 - ₹28,179.52 per month

Work Location: In person