Occupancy Planner

What this job involves: As an Occupancy Planner, you will be responsible for optimizing space utilization across the portfolio, creating efficient layouts, and maintaining accurate space data in IWMS tools. This role requires expertise in CAD software, space planning principles, and data management to support strategic space allocation decisions.

Key Responsibilities

• Create and maintain layouts and space data in IWMS tools
• Develop test-fits and refurbishment proposals for global sites
• Configure layouts and data for in-house booking applications
• Analyze headcount data and maintain occupancy records
• Process space chargebacks across the APAC region
• Maintain accurate floor plans using CAD software
• Complete polyline area measurements based on BOMA standards
• Perform space audits to verify reconfiguration accuracy
• Support block planning and presentation drawings
• Coordinate with vendors to ensure drawing accuracy and adherence to standards
• Maintain CAD drawing libraries and distribute as needed
• Provide monthly recaps of space allocation changes
• At a site or campus level, support the development and delivery of Space Planning solutions in line with Property Strategies that meet the Business needs for space and / or changes to space allocations
• Design and Physical planning, Space request management
• Provide periodically cost and space layout options
• Site level allocation blocking, stacking, adjacency, and planning
• Develop migration plans and sequencing of group-level and individual moves
• Manage and maintain CAD /CAFM / IWMS data to ensure accuracy of reporting and maintain files for aspects like FF, space management, building architecture etc
• Maintenance and analyse occupancy and space utilization database support to FM service . Would be good to propose employee experience enhancement ideas as value add
• Maintain all managed facility furniture, establish establish furniture & equipment inventory tracking with up-to-date furniture and equipment inventory list.
• Provide accurate headcounts for all the managed facilities
• Facilitate and/or resolves planning issues identified in the customer planning meetings with MAC team
• Integration of the tactical plan into the strategic forecast of business space requirements
• Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions.
• Supports data accuracy audits
• Collaborate on site-specific Planning Strategies with RE&F Managers and the Occupancy Planners
• Act as POC for site and campus level space requests

Qualifications

• Bachelor's degree in Architecture, Interior Design, or related field (required)
• 3-5 years of experience in corporate real estate environment
• BOMA standards knowledge and application experience
• Expert proficiency in AutoCAD and other CAFM software (FMS, ioffice, Planon, Serraview)
• Strong skills in 3D modeling software (Sketch-Up, Revit)
• Experience with rendering tools (Lumion 3D, Enscape)
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Knowledge of project management software (MS Project, Primavera)

Skills & Competencies

• Strong analytical and problem-solving abilities
• Excellent communication and interpersonal skills
• Detail-oriented with emphasis on accuracy
• Ability to work with cross-functional teams
• Experience with space data governance frameworks
• Knowledge of workplace design principles
• Understanding of move management processes