MIS Executive

Job Description: MIS Executive

Department: Administration

Location: Head Office

Reporting to: HR & Admin Manager

Job Purpose:

The MIS Executive is responsible for collecting, managing, and analyzing project data related to road construction activities to support strategic and operational decision-making. This includes managing reports on project progress, resource utilization, inventory, financials, and compliance.

Key Responsibilities:

• Maintain and update daily, weekly, and monthly MIS reports on project activities (e.g., material movement, labor deployment, equipment/machine usage).
• Collect data from various departments like site, purchase, maintenance, accounts, and HR for consolidation and analysis.
• Ensure timely and accurate data entry in Excel sheets or ERP systems.
• Generate DPRs (Daily Progress Reports), WPRs, and monthly status reports for management.
• Track cost vs. budget, timelines vs. actual progress, and report deviations.
• Maintain stock movement reports, inward/outward material registers, and consumption sheets.
• Reconcile physical stock with system reports on a periodic basis.
• Prepare vendor performance reports and purchase summaries.
• Support in rate comparisons and vendor evaluations using historical data.
• Maintain attendance records of staff and laborers across different project sites.
• Coordinate with site teams and HR for timely wage/salary processing reports.
• Assist in project cost tracking, expense mapping, and providing inputs for budget forecasting.
• Ensure proper filing (physical and digital) of all reports, invoices, and supporting documents.
• Maintain backups and ensure data confidentiality.
• Liaise with site engineers, accounts, purchase, and senior management for data collection and issue resolution.
• Coordinate with software/IT teams for ERP or reporting tool issues.
• Support internal and external audits by providing accurate and timely data.
• Ensure reports meet company standards and government regulations.
• Ensure timely submission of bills with all supporting documents for processing.
• Coordinate with departments to obtain necessary approvals.

Key Skills Required:

• Advanced knowledge of MS Excel (Pivot Tables, VLOOKUP, Dashboards, etc.)
• Experience with ERP systems (e.g., Tally, SAP, or customized project ERP)
• Analytical and problem-solving ability
• Attention to detail and accuracy
• Good communication and coordination skills
• Ability to work under deadlines

Qualifications & Experience:

• Graduate in Commerce/Science/Engineering (B.Com/B.Sc/B.Tech)
  • Diploma in Data Analytics or MIS will be a plus • Minimum 3 - 5 years of experience in a similar role, preferably in the construction or infrastructure sector

Other Details:

Salary Range: 18,000 to 22,000 per month

Working Days/Hours: 6 days/week, 10 AM6:30 PM

Employment Type: Full-time