5 Meetings Management Jobs

Job highlights Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself and a better working world for all. We are looking for an Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support, and other administrative requirements that may arise on a need basis. The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management, Calendar Management, Meetings Management, Travel Management, Workshop or Area Visit Plan, Documentation, Training Management, Tool Support and Administration, and Data Processing and Administration. The role requires someone who can manage several concurrent activities with strong multi-tasking, prioritization, organizational, and time management skills. The ideal candidate should have strong project coordination skills, be comfortable using IT systems, possess excellent written and oral communication skills, and be a strong team player who is comfortable working collaboratively with others. Additionally, the candidate must be able to work virtually and independently, respond well to deadlines, work outside of normal hours when required, and work in a rapidly changing environment while prioritizing accordingly. To qualify for the role, you must have a graduate or postgraduate degree. Ideally, you should have 1 to 4 years of experience, with at least a year of experience working in a team environment handling virtual secretarial services being preferred. A good command over English (written & spoken) is mandatory. EY Global Delivery Services (GDS) is a dynamic and truly global delivery network that offers fulfilling career opportunities across various business disciplines. In GDS, you will collaborate with EY teams on exciting projects, work with well-known brands, and have access to continuous learning opportunities. EY provides the tools and flexibility for you to make a meaningful impact your way, offers transformative leadership insights and coaching, and fosters a diverse and inclusive culture where you can be embraced for who you are and empowered to use your voice to help others find theirs. EY exists to build a better working world, helping to create long-term value for clients, people, and society, and build trust in the capital markets. Across assurance, consulting, law, strategy, tax, and transactions, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform, and operate by asking better questions to find new answers for the complex issues facing our world today.,

Take care of property and ensure the society by laws as passed by the committee members are adhered to in all respects. Managing meetings independently Liaising with various parties for property management Commercial and legal oversight Required Candidate profile 14+ years in estate management Commercial understanding Excellent verbal and written English language skills Team management Negotiation skills Independent functioning

Job highlights Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

Own the CEOs calendar - schedule meetings, prioritize commitments, and ensure seamless time management. Arrange global and domestic travel with impeccable planning, including itineraries, visa processing, and last-minute changes. Prepare high-quality presentations, reports, and documents that make an impact. Act as a strategic partner, tracking key action items and following up to ensure execution. Coordinate leadership meetings, take detailed minutes, and drive follow-ups. Handle confidential matters with discretion and professionalism. Collaborate with internal and external stakeholders to align priorities and ensure seamless coordination. Take charge of ad hoc projects - whether its event planning, vendor management, or operational improvements. Be the gatekeeper, problem solver, and go-to person who keeps things moving.