Role Summary: We are seeking a professional, customer-focused Front Office Executive/Receptionist to be the first point of contact for UB Heritage. This role is responsible for managing the reception area, handling calls, greeting visitors, and providing administrative support to ensure smooth office operations. Key Responsibilities: Greet and welcome visitors, clients, and vendors in a warm and professional manner. Answer, screen and forward incoming phone calls promptly. Maintain the reception areas cleanliness and professional appearance. Manage daily courier, mail and dispatch services. Coordinate meeting room bookings and assist in organizing client meetings. Maintain and update visitor logs, employee attendance and contact directories. Handle basic inquiries about UB Heritages projects and redirect queries to the appropriate departments. Manage office supplies and coordinate with vendors for replenishment. Ensure compliance with company policies and confidentiality of information. Candidate Profile: Education: Graduate degree in any discipline. Experience: 1- 3 years of experience as a Front Office Executive/Receptionist (experience in real estate/hospitality preferred). Basic English language and communication skills. Proficiency in MS Office (Word, Excel). Pleasant personality, well-groomed and customer-service oriented. Strong organizational and multitasking abilities. Skills & Attributes: Professional appearance and etiquette. Positive attitude with strong interpersonal skills. Ability to handle sensitive information with discretion. Team player with a proactive approach.
Role Summary: To support the Managing Director by serving as the MDs right hand, ensuring seamless execution across calendars, travel, meetings, stakeholders and confidential projects. Key Responsibilities: 1. Executive & Strategic Support Anticipate MDs needs, prepare briefing notes and ensure readiness for meetings. Manage a dynamic calendar, scheduling across multiple time zones with buffers and prep blocks. Gatekeep and triage inbound requests, filtering priorities and protecting MDs time. Draft crisp executive communications (emails, notes, presentations, MoM). Conduct research and prepare comparative analyses with decision recommendations. 2. Stakeholder & Visitor Management Manage VIP/HNWI/investor visits with discretion and professionalism. Liaise with internal teams (Projects, Sales, Finance, Legal, Marketing) for updates and follow-ups. Maintain warm, polished interactions with external partners, clients and government authorities. 3. Technology & Tools Proficiency in Google Workspace/MS Office, digital collaboration platforms, e-signature, and expense tools. Use AI/automation tools for drafting, scheduling, and reporting efficiencies. 4. Reporting & Documentation Prepare accurate Minutes of Meeting (MoM) with clear action owners and deadlines. Ensure daily/weekly reports with status, risk and next steps. Maintain disciplined document management: version control, SOPs, checklists. Track follow-ups and drive closure of commitments. 5. Confidentiality & Discretion Handle highly sensitive information and data with utmost confidentiality. Uphold professional judgment in all internal and external dealings. 6. Travel & Logistics Build door-to-door itineraries optimizing time, comfort, and cost. Ensure visa, documentation, loyalty programs, seat/hotel preferences are in order. Coordinate ground transport, late check-ins, and contingency plans. Candidate Profile: Education: Postgraduate degree in any discipline. MBA preferred but not mandatory. Experience: 7 -10 years experience supporting senior leaders (C-suite/MD/CEO), preferably in real estate, construction or high-stakes industries. Track record of managing complex calendars, travel, and stakeholder engagements. Strong references validating reliability, accuracy, and discretion. Skills & Attributes: Anticipation & Next-Step Thinking proactive, solutions-first mindset. Corporate Communication strong written/verbal skills; crisp and executive-grade. Stakeholder Management polished presence, hospitality, and diplomacy. Resourcefulness & Street Smartness finds a way under constraints. Process Discipline & Timeliness structured, accurate, and deadline-driven. Confidentiality & Judgment trustworthy with sensitive matters. Tech Savvy & AI-enabled efficient with tools and digital workflows. Executive Presence & Culture Fit composed, well-groomed, aligned with luxury real estate standards. Prerequisites: Proactive and self-motivated. Flexible and adaptable to changing priorities. Strong business acumen with attention to detail. Problem-solving mindset and ability to anticipate need.
Role Summary: The Admin Executive/Receptionist will be the first point of contact for guests and clients, responsible for maintaining a professional and welcoming front office environment. The role also involves handling basic administrative tasks, managing petty cash, coordinating office supplies, and assisting internal teams with logistical support. Key Responsibilities: Greet and welcome guests, clients, and visitors in a courteous and professional manner. Manage the sales area, ensuring it is clean, organized, and presentable at all times. Handle incoming phone calls and correspondence; redirect queries to appropriate departments. Maintain a visitor log. Manage office supplies and coordinate with vendors for replenishment. Manage petty cash and ensure smooth functioning of office facilities by coordinating with vendors or facility management teams. Candidate Profile: Education: Graduate degree in any discipline. Experience: 1-3 years of experience as a Front Office Executive/Receptionist (experience in real estate/hospitality preferred). Basic English language and communication skills. Proficiency in MS Office (Word, Excel). Pleasant personality, well-groomed and customer-service oriented. Skills & Attributes: Professional appearance and etiquette. Positive attitude with strong interpersonal skills. Ability to handle sensitive information with discretion. Team player with a proactive approach.
Role Summary: The Site Supervisor will be responsible for day-to-day supervision of site acvies, ensuring work is executed as per approved drawings, quality standards, and safety norms. The role involves coordinaon with contractors, labourers, vendors, and project engineers to ensure mely and efficient project execuon. Key Responsibilities: Site Supervision & Execution Supervise all on-site construction activities, including civil, finishing, plumbing, electrical, and allied works. Ensure work is carried out as per approved drawings, specifications, and quality standards. Monitor daily progress of work and ensure adherence to the project schedule. Allocate tasks to labourers and subcontractors, ensuring optimum utilization of manpower and materials. Coordinate with site engineers and project managers to resolve any technical or on-site issues. Quality & Safety Inspect materials and workmanship to ensure compliance with quality standards. Report defects, deficiencies, or non-compliance issues to higher management promptly. Implement safety protocols and ensure workers follow all safety guidelines at the site. Conduct toolbox talks and ensure personal protective equipment (PPE) usage by all staff. Material & Resource Management Track material consumption and maintain proper records of material receipts and usage. Raise material requests as per site requirements and coordinate with the procurement team for timely delivery. Prevent wastage and ensure proper storage and handling of materials on site. PTO Documentation & Reporting Maintain daily site reports including work progress, labor attendance, and material status. Coordinate with the planning team for daily and weekly progress updates. Assist in preparing snag lists and ensure timely completion of finishing and rectification works. Liaise with vendors, consultants, and contractors for smooth coordination. Candidate Profile: Education: Diploma ITI (Civil). Experience: 3 -7 years of experience in real estate or construcon site supervision (residenal commercial projects). Skills: Strong understanding of construction drawings, BOQ, and work procedures. Knowledge of finishing works (plastering, tiling, painting, interiors, etc.) is an advantage. Familiarity with site safety and quality standards. Ability to handle labour and subcontractor coordination independently. Basic computer literacy (MS Excel, Word, Email) preferred.