Job
Description
Role & responsibilities Domestic Logistics: 1. Obtain quotations by mail from at least two transporters & indent vehicles based on the lowest quote for concerned destination. 2. Ensure all vehicles are weighed both empty and loaded vehicles. Maintain record of such empty and loaded vehicle shipment-wise. 3. Collect final Packing List after final inspection by quality departments & report any tolerance deviations in quantities of more than +/-5% to Plant head & take approval for preparation of final Invoice. 4. Inspect the empty truck & ensure it is fit for loading No Leakage, Rust, dirt etc. 5. Ensure proper stacking of the goods in the container to avoid movement within the container & damage in transit. 6. Get the vehicle loaded as per final packing list & covered by tarpaulin. 7. Take High-Definition pictures of the empty & loaded truck & store on the local server & Google drive duly marked for relevant order. 8. Prepare Road documents viz. Tax Invoice, Packing List/Delivery Challan, E-way Bill, E-Invoice, LR (brought by the transporter to be filled by us.) 9. Forward the dispatch advice to customers & cc to marketing team within 24hrs of dispatch along with copy of Tax Invoice, Packing List/Delivery Challan, Photos Cloud Link & any other document as per specific requirement of customer. 10. Courier the final set of signed documents to customer viz. Signed Tax Invoice, Packing List/Delivery Challan. 11. Keep on record physical copies of complete set of documents for each dispatch. Export Invoicing: 12. Ensure all vehicles are weighed both empty and loaded vehicles. Maintain record of such empty and loaded vehicle shipment-wise. 13. Collect final Packing List once quality completes inspection and clears the shipment & report any tolerance deviations in quantities of more than +/-5% to Plant head & take approval for preparation of final Invoice. 14. Timely procurement of Customs I-Tek seals from the vendors authorized by the customs dept. 15. Collect the Shipping line seal from Driver & assign i-Tek custom seal to the respective container/Invoice for every shipment. 16. Verify the container number given by the forwarding agent for customer/destination with the number on the container at premises, before loading the goods. 17. Inspect the empty container & ensure it is fit for loading – No Leakage, Rust , dirt etc. 18. Ensure proper stacking of the goods in the container to prevent movement within the container & damage in transit. 19. Ensure Container is loaded as per the final Packing List and sealed. 20. To keep on record High-Definition pictures of the empty & loaded container for every shipment & store on the local server & Google drive with correct reference numbers. 21. Prepare Road & Shipment documents viz. Custom & Tax Invoice, Packing Lists, E-way Bill, E-Invoice, VGM, LR (brought by the transporter – to be filled by us.) 22. Approve the first BL draft, Certificate of Origin draft, Shipping Bill Checklist provided by the Custom House Agent once the shipment leaves Shrotra premises. 23. Approve the Final BL draft once the container is loaded & the ship has sailed. 24. Forward the shipping advice to marketing team within 24hrs of dispatch along with copy of Commercial Invoice, Commercial Packing List, Sailing Schedule, Photos Cloud Link & any other document required as per specific requirement of customer. 25. Forward final set of documents to marketing team viz. Signed Commercial Invoice, Commercial Packing List, Insurance, BL, COO. Documents to be couriered to customer where required. 26. Update the relevant export register in excel. 27. Keep on record physical copies of complete set of documents for each shipment.
