It Procurement Executive

IT Procurement Analyst (SAP Tool)

SAP-Based PO/PR Management:

• Create PR, process, and track PRs and POs in SAP module.

• Validate and update material/service codes, cost canters, and vendor details.

• Coordinate with internal departments (IT, Admin ,Purchase & Finance) to ensure PR/PO accuracy and approvals.

• Follow up on PO status, delivery schedules, and invoice matching.

Vendor Management:

• Manage IT vendor relationships including billing reconciliation & evaluations and contract renewals.

• Liaise with vendors for quotes, negotiations, and order execution.

• Maintain vendor performance records and ensure SLA adherence.

• Handle escalations related to delayed deliveries or quality issues.

HAPPAY Tool Support:

• Support end-users with workflows and expense submissions in HAPPAY.

• Conduct regular trainings and refreshers for HAPPAY users.

• Act as the SPOC for issue resolution with the HAPPAY support team.

• Monitor compliance and provide reports on tool usage and turnaround times.

Audit, Reporting & Compliance:

• Maintain procurement documentation for audit readiness (POs, quotations, approvals, invoices).

• Ensure compliance with internal procurement policies and budgetary controls.

• Prepare periodic reports on IT spend, open POs, vendor delivery timelines, etc.

• Assist in annual budgeting and procurement planning.

Technical Skills/Knowledge requirement

1)Experience in IT hardware/software procurement and license tracking.

2)Excellent communication, coordination, and negotiation skills.

3)Exposure to compliance standards, internal audits, and documentation.

4)Ability to work cross-functionally with stakeholders in IT, Finance, and Admin.

5)Strong working knowledge of SAP (MM/Procurement module) and HAPPAY tool.

6)Good understanding of PR/PO lifecycle, vendor onboarding, and invoice reconciliation.

7)Proficient in MS Excel (Pivot tables, VLOOKUP, dashboards).