Import Executive

Role Description

As a Import Documentation Executive, you will be responsible for overseeing the import and purchase operations of the company. This includes managing shipments, coordinating with customs authorities, and ensuring all documentation is complete and accurate. You will work closely with suppliers, freight forwarders, and local transporters to ensure timely delivery of goods and materials.

Additionally, you will be responsible for monitoring and evaluating the effectiveness of purchase activities, identifying areas for improvement, and implementing solutions to optimize processes.

Responsibilities

• Get purchase requisition from concerned department for material
• Prepare and process documentation, including bills of lading, invoices, packing lists, certificates of origin, and other regulatory documents.
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals.
• Coordinate with shipping lines, local transporters, freight forwarders and suppliers for timely clearance and delivery of goods.
• Monitor shipment status
• Price comparison & negotiation
• Prepare cost estimation and get approval
• Prepare purchase order and send to supplier
• Ensure materials are bought at most competitive price and on time delivery

Requirements

• Any bachelor's degree
• Knowledge of customs clearance procedures, import regulations, and trade compliance.
• Proficiency in MS Office (Excel & Word)
• Excellent organizational and communication skills with attention to detail.
• Ability to multitask and work under pressure to meet deadlines.
• Knowledge of Incoterms and international shipping procedures is preferred.
• Multilingual preferred - English, Hindi & Local Language