HSSE Administrator

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.

Your Key Responsibilities:

• Work with the employee and vendor to verify medical surveillance tests are booked, create new testing protocols as needed, and ensure the test(s) ordered meet legislative requirements
• Manage medical surveillance tracking through an HSSE SharePoint
• Follow up with employees and/or supervisors on outstanding tests, submissions or missed surveillance
• Answer questions that employees/supervisors may have
• Coordinate custom frequency for testing if required by our vendor’s Medical Director
• Communicate clearance documents to employees for their records and update Stantec HSSE records
• Facilitate meetings with the vendor contact to discuss/resolve issues, work to improve process
• Process invoicing for employee medical surveillance testing
• Coordinate with the development team for any Medical Surveillance application concerns
• Continuously improve the program and coordinate the communication of changes related to the Medical Surveillance application
• Coordinate and document ergonomic follow up activities based on submissions in Stantec’s incident management portal.
• Communicate with the regional and BOU HSSE team in Canada on items requiring their support
• Assist with information gathering and reporting
• Support assessment and refinement of HSSE processes and procedures (as needed and as they apply to Canada) so they remain effective and continue to meet employee and organizational needs

Your Capabilities and Credentials:

• Well-developed communication skills, both written and verbal
• Basic understanding of office-based ergonomics is an asset
• Strong interpersonal skills. Capable of delivering, preparing, and presenting to groups
• A willingness to work in a team atmosphere with a minimal amount of supervision
• Excellent organizational skills and attention to detail
• Demonstrated ability to handle multiple priorities and assignments
• Understanding or willingness to learn the Canadian health, safety and environmental regulatory framework
• Proficiency in Microsoft Office, SharePoint and Adobe Acrobat is required
• Bilingual in English and French is an asset

Education and Experience:

• Diploma/certificate or equivalent combination of education and experience related to data management/administrative support is preferred
• Minimum five (3) years’ related experience in an administrative role
• HSSE related education and/or experience is considered an asset

Primary Location: India | Pune

Organization: BC-3883 Regional Services Global-IN Pune IN

Employee Status: Regular

Travel: No

Schedule: Full time

Job Posting: 26/12/2025 07:12:13

Req ID: 1003471