HR Executive

Job Title: HR Executive – Payroll, Leave & Attendance Administration

Organisation: The National Sports Club of India (NSCI)

Industry: Premium Sports Club / Members' Club / Hospitality & Recreation

Location: Lala Lajpatrai Marg, Worli, Mumbai – 400 018
Experience: 2-3 Years

Employment Type: Full-time, permanent (six-month probation; minimum one-year commitment)
Reports to: Assistant Manager and Sr. Manager

About the Role

To manage and coordinate day-to-day HR operations, including leave administration, attendance monitoring, salary processing, employee benefits, overtime/allowance calculations, manpower deployment, and duty roster management. The HR Executive is responsible for maintaining accurate employee records, ensuring timely preparation of payroll-related statements and reports, resolving employee queries, and supporting the smooth and efficient functioning of the Human Resources Department in accordance with organizational policies and procedures.

Key Responsibilities

A. Attendance, Leave & Roster Administration

• Contractual Staff Leave Management: Record, update, and maintain leave applications and leave records of contractual staff, ensuring accurate entry and reconciliation with attendance records.
• Permanent Staff Leave Management: Prepare reports for Privilege Leave (PL) crediting in leave cards for all permanent staff, maintain Leave Without Pay (LWP) records, and keep leave cards updated in a timely manner.
• Leave Card & Record Maintenance: Update leave cards with credits, utilization, adjustments, and balances, performing periodic verifications to correct discrepancies.
• Duty Roster Management: Prepare, update, and maintain duty rosters for Clerks and Receptionists based on operational requirements, ensuring roster changes are logged and communicated.

B. Payroll & Attendance Processing

• Old Permanent Staff Salary Support: Prepare and verify attendance reports, leave cards, and salary adjustment slips to support accurate salary processing, coordinating across departments to resolve discrepancies.
• Manager & Consultant Salary Processing: Prepare and process accurate salary statements for Managers and Consultants, including paid holiday, sectional holiday, and weekly-off reports.
• Contractual Staff Salary Processing: Monitor, verify, and prepare attendance records for contractual staff, processing their salaries through the Flame System and coordinating with agencies to clear discrepancies.
• Overtime Management: Verify and prepare overtime (OT) statements for Old and New permanent staff against supporting attendance and duty records.

C. Allowances & Employee Benefits Administration

• Mediclaim Management: Maintain records and coordinate processing for Mediclaim matters across Old Permanent Staff, New Permanent Staff, and Managers, liaising with insurance representatives and employees.
• LIC Calculation & Management: Prepare, maintain, and verify LIC calculation sheets for Old/New permanent staff and managers prior to submitting statements for review.
• Department-Wise Allowances: Prepare department-wise Late-Night Allowance reports for the Food & Beverage (F&B) and Excellency Bar departments by verifying employee duty timings.
• Special Allowances: Prepare and maintain Canteen, Night Allowance, and Cash Handling Allowance statements for Old and New permanent staff after verifying eligibility.
• Canteen Coupon Management: Prepare, maintain, and reconcile tea, lunch, and dinner coupon statements with concerned departments.

D. Manpower Deployment & Operations

• Clerical Staff Deployment: Manage daily clerical staff deployment to cover absenteeism and meet operational requirements or special events.
• Employee Query Resolution: Act as the primary point of contact for resolving attendance, leave, salary, and HR queries for contractual and permanent staff within prescribed timelines, escalating complex cases as needed.

Key Performance Indicators (KPIs)

• 100% accuracy and timely completion of monthly salary processing for Managers, Consultants, and Contractual staff.
• Zero delay in processing and submitting LIC, Mediclaim, and statutory/allowance statements.
• Error-free maintenance and periodic reconciliation of leave cards (PL/LWP) across all employee categories.
• Turnaround Time (TAT) for resolving employee queries regarding salary, attendance, and leave.
• Smooth deployment of clerical staff to ensure zero operational disruption.

Required Qualifications & Skills

• Education: Graduate in HR, Commerce, Business Administration, or related discipline (Diploma/Degree in Personnel Management or HR preferred).
• Experience: 2–5 years of hands-on experience in payroll processing, attendance handling, leave administration, and employee benefits management.
• Technical Skills: Proficiency in payroll tools (Flame System), MS Office (Advanced Excel, Word), and attendance management systems.

How to Apply:

● Send your CV to hr@nscimumbai.com & talent.hr@nscimumbai.com with the subject “Application – Senior Manager HR”.

● State your current CTC, expected CTC, notice period and earliest joining date. The remuneration and terms agreed at the final interview will be final and will not be reopened.

Only shortlisted candidates will be contacted.

Job Type: Full-time

Pay: ₹20,000.00 - ₹22,000.00 per month

Benefits:

• Provident Fund

Work Location: In person