Position: HR & Admin Executive
Company: Aggarwal Group of Publication (Publishing)
Location: Delhi (On-site)
Employment Type: Full-time
Reports To: Agra HR & Reporting Manager
Function: Administration & Human Resources
Key Responsibilities
Attendance & Discipline
- Monitor daily attendance, flag late arrivals and absences, and share attendance summaries and EOD reports with Agra HR and the reporting manager.
- Maintain office decorum, dress code, and discipline standards; log policy breaches and escalate to Agra HR for warnings.
Engagement & Visibility
- Stay visible and approachable through regular floor walkthroughs and genuine employee check-ins.
- Act as the point of contact for policy and workplace queries; log complaints and revert to Agra HR.
- Run informal pulse check-ins with employees and proactively flag patterns to Agra HR.
Reporting
- Prepare weekly HR status notes and reconcile attendance against approved leaves.
- Compile the monthly attendance summary, resolve discrepancies, and send payroll inputs to Agra HR.
- Submit the monthly office supplies, housekeeping, and maintenance checklist, plus one written suggestion on culture, process, or engagement.
HR Documentation & Recruitment
- Issue offer letters, confirmation letters, and experience certificates.
- Coordinate interviews, draft candidate invitations, and keep the recruitment manager updated on the pipeline.
- Maintain physical and digital employee files (contracts, onboarding documents, compliance paperwork).
Onboarding
- Welcome new joiners in person, run the induction plan and onboarding checklist, assign a buddy, and arrange access, tools, and forms.
- Follow up with informal check-ins after joining.
Events & Culture
- Plan and run Fun Saturdays, festival celebrations, and team-building events; own approvals, invitations, décor, and post-event updates to the Agra team.
- Track the cultural calendar (Diwali, Holi, Republic Day) and propose events to Agra HR in advance.
Office & Vendor Administration
- Manage office administration, supplies, housekeeping, maintenance, and security; coordinate with vendors and facility teams.
- Handle travel, hotel bookings, and logistics.
- Organize meetings, circulate minutes promptly, and maintain records.
- Support management with administrative tasks and documentation.
Accountability Standard
- Reliable on core daily and weekly updates (attendance, EOD note, weekly report); repeated misses trigger a formal review.
- Proactive: Agra HR should never need to ask for a standard update.
- Visible and approachable to employees, with regular logged interactions.
- Contributes one written improvement suggestion each month.
Requirements
- Bachelor's degree in BBA, HR, Commerce, or a related field (MBA in HR is an advantage).
- 1–2 years of experience in HR administration or a generalist role; freshers with relevant internships are welcome.
- Knowledge of HR operations: attendance, leave, payroll inputs, and employee records.
- Recruitment coordination, onboarding, and HR documentation (familiarity with Naukri and LinkedIn preferred).
- Fluent spoken and written English and Hindi.
- Event and vendor coordination skills.
- Hands-on MS Office, Google Sheets, WhatsApp, and email; basic HRMS familiarity preferred.
- Strict confidentiality with sensitive employee data.
Personal Qualities
- Punctual, disciplined, and dependable with deadlines.
- Proactive, collaborative, and a problem solver.
- Approachable and emotionally intelligent, yet firm in enforcing policy politely.
- Professional in dress, posture, and conduct.
Pay: ₹22,000.00 - ₹25,000.00 per month
Work Location: In person
