Hospitality Expert

You will be responsible for overseeing hotel sourcing and billing reviews for all meetings organized by Dava Oncology. Your key responsibilities will include: - Reviewing and reconciling hotel contracts, banquet event orders (BEOs), and final bills for all Dava Oncology meetings. - Maintaining records of tax invoices, wire transfers, and commission statements. You will also be expected to: - Register and maintain the organization's commissions properly credited to Dava Oncology. - Track and claim hotel reward points and loyalty benefits for corporate stays and meeting bookings. - Maintain a centralized tracker for commissions and rewards earned, ensuring appropriate redemption. Additionally, you will be in charge of: - Maintaining an up-to-date Meetings & Travel Tracker for all company events and staff travel. - Supporting the U.S. team in sourcing hotels, negotiating rates, and coordinating meeting logistics. - Managing travel arrangements for team members, including flight and hotel bookings, while ensuring adherence to company travel policies. - Communicating regularly with hotel sales and accounting teams to confirm bookings, rooming lists, and billing arrangements. In terms of documentation and reporting, your responsibilities will include: - Keeping digital copies of all hotel contracts, invoices, and receipts organized and accessible. - Preparing cost summaries and post-event reports highlighting savings, variances, and recommendations. - Assisting U.S. operations in preparing reports for audits and financial reviews related to meeting expenses. Qualifications required for this role: - Education: Masters degree in hospitality management, Hotel Administration. Advanced accounting or travel management certification preferred but not required. IATA or Travel Management Certification. - Experience: Minimum 5 years of experience in accounting, vendor management, or travel coordination. Prior experience in hospitality billing, corporate travel, or event management strongly preferred. Familiarity with accounting software (e.g., QuickBooks, Tally, or Zoho Books).,