Hospital Pharmacist

Pharmacy Purchase Manager – Roles and Responsibilities1. Procurement Management

• Responsible for planning, sourcing, and procuring all medicines, surgical consumables, implants, IOLs, disposables, reagents, and general pharmacy items.
• Prepare and maintain the purchase order (PO) system, ensuring all purchases are approved by management.
• Negotiate with vendors for best rates, discounts, and payment terms while maintaining quality and compliance with hospital standards.
• Ensure timely replenishment of fast-moving and critical stock to prevent shortages in IPD, OT, and Emergency.
• Maintain vendor database and review vendor performance periodically.

2. Inventory & Stock Control

• Monitor minimum, maximum, and reorder levels for all pharmacy items.
• Conduct regular stock audits and reconcile purchase records with stock ledgers.
• Coordinate with pharmacy store in-charge to ensure FIFO (First In, First Out) and FEFO (First Expiry, First Out) principles are strictly followed.
• Track expiry, near-expiry, and non-moving items and ensure timely return or liquidation with suppliers.
• Maintain buffer stock for emergency and high-consumption drugs.

3. Vendor Management

• Identify, evaluate, and empanel new suppliers/manufacturers based on quality, reliability, and cost-effectiveness.
• Conduct price comparison analysis and submit periodic reports to management.
• Develop and maintain long-term relationships with pharmaceutical companies, surgical suppliers, and distributors.
• Handle vendor grievances and coordinate returns/replacements for defective supplies.

4. Regulatory & Quality Compliance

• Ensure all purchased drugs and consumables are from licensed and NABH-compliant sources.
• Maintain purchase records, invoices, and supplier licenses as per Drug Control and NABH requirements.
• Ensure proper documentation of narcotic drugs and restricted items in coordination with the hospital pharmacist.
• Support audit and inspection teams (Drug Inspector, NABH, internal audit, accounts audit).
• Ensure batch traceability and drug safety documentation for recall purposes.

5. Coordination with Departments

• Work closely with:
• Pharmacy In-Charge for stock planning and reorder lists.
• OT In-Charge for implant, lens, and consumable requirements.
• Lab & Radiology for reagent and contrast media procurement.
• Accounts Department for vendor payments and purchase reconciliations.
• Nursing & ICU teams for availability of critical drugs and consumables.
• Participate in the Hospital Purchase Committee and provide regular updates on procurement status and cost control.

6. Financial & Cost Control

• Prepare monthly purchase summaries, budget utilization, and cost variance reports.
• Monitor consumption trends to identify wastage or over-ordering.
• Implement cost-saving initiatives through bulk purchases, rate contracts, and generic substitution.
• Support Accounts and Audit team in GRN (Goods Receipt Note) and purchase ledger reconciliation.

7. Reporting & MIS

• Submit daily/weekly/monthly purchase MIS reports to Hospital Administrator / CEO.
• Include details of:
• Purchase value by category
• New vendor additions
• Rate comparison and savings achieved
• Non-moving/expired stock
• Outstanding vendor payments
• Emergency and critical procurements
• Maintain digital purchase records in hospital ERP (e.g., IT Dose, HIS system).

8. Staff Supervision & Training

• Supervise and guide purchase assistants, storekeepers, and data entry operators.
• Conduct training sessions on purchase policies, vendor handling, and documentation.
• Ensure team adherence to hospital procurement SOPs and ethical purchasing practices.

9. NABH / Quality Requirements

• Maintain purchase and supplier documentation as per NABH standards.
• Participate in internal quality audits and implement corrective actions.
• Support the Material Management Committee in procurement planning and compliance monitoring.

10. Emergency & Special Responsibilities

• Arrange emergency procurement during shortages, strikes, or urgent surgical cases.
• Maintain 24×7 availability of life-saving and emergency drugs.
• Support hospital operations during pandemic or outbreak situations for critical supply continuity.

Key Performance Indicators (KPIs)

• Stock-out rate (% of unavailable items).
• Purchase cost savings achieved.
• Vendor performance and lead time.
• % of items procured within approved budget.
• Expiry/near-expiry stock value reduction.
• Compliance with NABH and audit observations.
• Timely submission of MIS reports.
• Rate contract renewals and vendor evaluation completion.

Job Types: Full-time, Permanent

Pay: ₹10,047.93 - ₹30,370.72 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person