Head - General Administration & Workplace Support

A leading manufacturing client of ours is looking for Head-Administration for Bangalore location.

Role Objective:

To lead the Administration Department, and ensure efficient management of infrastructure, employee services, transportation, facility management, and statutory compliance across all manufacturing locations and corporate offices. The role requires strong leadership, strategic thinking, and hands-on administrative experience in a multi-location, large-scale industrial setup.

Key Responsibilities:

Facility & Infrastructure Management

• Oversee maintenance and upkeep of all plants, office buildings, guesthouses, cafeterias, and employee welfare facilities.
• Ensure optimal utilization of office spaces, utilities, energy management, and space planning.
• Lead vendor selection, AMC contracts, SLAs, and ensure timely audits and renewals.

Transport & Travel Management

• Manage the end-to-end transport operations including employee bus services, company-owned vehicles, driver management, and vendor cabs.
• Oversee international/domestic travel services, including airline, hotel, visa support, and emergency travel assistance.
• Ensure timely and secure travel arrangements for senior leadership, visitors, and employees.

Telecom & Communication Services

• Oversee SIM card issuance, data card subscriptions, landline installation, and telecom vendor negotiations.
• Implement and monitor mobile device policies and cost control measures.

Budgeting, Procurement & Cost Optimization

• Prepare and manage the administration budget, monitor expenditure, and implement cost-saving initiatives.
• Lead procurement of office supplies, pantry items, equipment, and event-related requirements.

Security & Safety

• Supervise physical security of premises and assets; coordinate with security agencies.
• Conduct regular audits, safety drills, and compliance with fire safety, evacuation plans, and CCTV systems.

Pantry & Hospitality Management

• Manage canteen services, food hygiene standards, and supply logistics across multiple locations.
• Oversee guest house operations, hospitality arrangements for VIPs, vendors, and customers.

Strategic Initiatives & Policy Implementation

• Formulate and revise administrative policies, travel policies, and employee transport guidelines.
• Drive digitization of admin processes, facility automation, and dashboard reporting.

Compliance & Government Liaison

• Ensure compliance with statutory, local municipal, environmental, and building regulations.
• Manage public office coordination for land, electricity, telecom, and licenses.

Team Leadership

• Lead a team of admin professionals, supervisors, drivers, and support staff across locations.
• Build capability, succession planning, and implement KPIs for performance measurement.

Candidate Profile:

• Education:

  Graduate/Postgraduate in Administration / Management / Engineering / Facility Management with 20-25 years in General Administration, preferably in large-scale manufacturing/industrial sectors.
• Proven experience in multi-location administrative leadership, especially in transport, facility, hospitality, and vendor management.
• Strong stakeholder management skills able to work with HR, Legal, Security, Projects, and Government bodies.
• Excellent communication, negotiation, and crisis management abilities.

Interested candidates with relevant experience, may share their CVs to anu.mary@adastraconsultants.com