Front Office Management | Thane | Evening Shifts

Office Management:

Assist visitors, clients, and team members with any requirements.

Conduct regular inspections to ensure the cleanliness and maintenance of all conference rooms, the studio, restrooms, and the caf.

Resolve maintenance issues promptly, track turnaround times, and continuously improve processes.

Implement cost-effective measures for office upkeep and dcor, such as making cupboards.

Oversee deep cleaning activities every weekend through housekeeping staff.

Manage office supplies and place orders as needed (e.g., gummies, stationery, protein shakes, ID cards, first aid supplies).

Procure office supplies and requirements cost-effectively. Supervise the maintenance and refill the vending machine. Supervise housekeeping functions, ensure cleanliness, and monitor the performance of housekeeping staff.

Communicate issues and feedback to HR promptly, raising red flags when necessary. Manage the office asset inventory and maintain updated records. Ensure compliance with all statutory requirements related to the office buildings.

Administration:

Assist with scheduling and coordinating meetings and appointments on behalf of the organization.

Manage the travel desk, including arranging flights, travel, and accommodation. Serve as the single point of contact (SPOC) for all vendors, building authorities, and internal and external communications.

Monitor travel and relocation expenses against the budget, ensuring cost-efficiency. Gather continuous feedback from employees on the quality of travel arrangements. Implement a tracking system for all vendor expenses. Handle incoming parcels and couriers, directing them to the appropriate teams. Oversee the CCTV and biometric systems for security and attendance tracking. Provide administrative support for employee engagement activities and internal/external Evaluate vendor performance periodically. Negotiate cost-effective contracts and services. Resolve issues related to vendor services and internal matters promptly. Manage the signing and renewal of vendor agreements as needed.

Shift Timings:

5 days working