Front Office Executive

Role & responsibilities

Graphic Design & Marketing Support:

• Develop and execute creative concepts for print materials, digital graphics, social media content, presentations, and marketing collateral.
  
• Collaborate with the marketing team to design visuals aligned with marketing strategies and campaigns.
  
• Ensure consistency of branding across all materials, adhering to company guidelines.
  
• Regularly update and refine marketing materials to reflect the evolving brand identity.
  
• Maintain an organized archive of design files, drafts, revisions, and final versions.
  
• Stay up to date with design trends, software, and best practices.
  
• Create and maintain a

  monthly social media posting calendar

  .
• Coordinate with website developers and designers for content updates.
  
• Participate in monthly meetings related to social media and marketing strategies.
  
• Maintain shared drive with write-ups and relevant images.
  

Front Office Management:

• Handle EPABX system and manage incoming calls professionally.
  
• Greet and assist visitors and guests, directing them to relevant personnel.
  
• Offer hospitality to office guests and maintain a welcoming reception area.
  
• Ensure cleanliness of the front desk, meeting rooms, and temple area.
  
• Manage meeting and board room arrangements.
  
• Oversee the maintenance of various office registers (OD, Stock, Leave slips, etc.)
  
• Coordinate with housekeeping and gardener to maintain official plants weekly.
  
• Submit monthly work hours calculations and check attendance registers.
  
• Monitor and maintain cleanliness of the cafeteria.
  
• Manage runners' task updates and ensure timely delivery of internal communication.
  

Administrative Responsibilities:

• Place and receive orders for office stationery and maintain stock registers.
  
• Generate ID cards for site employees.
  
• Perform ERP entries including biometric data updates.
  
• Handle third-party site security billing, including PF and ESI calculations as per agreements.
  
• Maintain and restock pantry weekly ration.
  
• Play soulful background music in the office to enhance the work environment.
  

Skills and Qualifications:

• Bachelors degree in Graphic Design, Visual Arts, or related field preferred.
  
• Proficiency in design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or equivalent.
  
• Excellent verbal and written communication skills.
  
• Strong organizational and multitasking abilities.
  
• Prior experience in front office management or admin roles is a plus.
  
• Working knowledge of ERP systems and office software (MS Office, Excel).
  
• Friendly, professional demeanor with a customer service attitude.
  
• High attention to detail and ability to manage multiple priorities.