Front Office cum Admin Executive - Bengaluru

Key Responsibilities :

• Front office management
• Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department
• Answer and direct incoming calls to the relevant person
• Receive and sort incoming mail, and prepare outgoing mail for dispatch
• Perform general clerical duties, such as photocopying, scanning, and faxing
• Manage office supplies and maintain inventory levels
• Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate
• Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors
• Assist with ad hoc administrative duties, as and when required
• Assist Security, Housekeeping, and managing support staff
• Vendor Management
• Follow up on Monthly Bills, and Invoices receipts for payment processing
• Process the Invoices received towards the purchase
• Attach the supporting documents required and review them
• Travel & Accommodation
• Assist with travel arrangements and accommodation bookings.
• On request from the user, sourcing the Hotel as per the budget
• Interacting with Hotel representatives to obtain the quotation Confirmation on the booking
• Inventory
• Checking stock of all items on a regular interval & update the register
• Raise indent for purchase of the required items on a monthly/need basis
• Tracking of requirements on stationery, HK materials, and other consumables
• Client / Guest Handling
• Finance Related
• Petty Cash, FC, Invoices Opex & Projects
  

Requirements

• Proven experience in a similar role
• Ability to multi-task and prioritize tasks effectively
• Ability to handle All General & Facility Admin Related Activities
• Attention to detail and problem-solving skills
• Strong customer service orientation
• Strong on reporting
• Ability to work independently as well as part of a team
• Attention to detail and accuracy
  

Benefits