Job
Description
Title: Jr Associate - Corporate Operations Location: Mohali Position Type: Regular, Full time Who we are: At Roundglass, our primary goal is to make a positive impact on people's lives worldwide. We are constantly seeking individuals who share our passion for meaningful work and are driven by a sense of purpose. If you care about making a difference and want to be part of a team that values impactful work, we invite you to join us. We have established Roundglass Giving, which encompasses various social impact initiatives like the Roundglass Foundation, Roundglass Sports, and Roundglass Sustain. These initiatives are dedicated to promoting wellbeing for communities and the planet. At Roundglass Living, our mission is centered around helping individuals lead healthier and more fulfilling lives through the practice of holistic wellbeing. We achieve this by providing access to the best teachers, innovative tools for cultivating healthy habits, and scientifically backed resources. Through these offerings, we empower people to make lasting changes that enhance their overall health and wellbeing What you'll do: Keep the front desk clean, tidy and supplied with all the necessary supplies• • Greet, communicate with and welcome guests/visitors. To be a front desk officer, one needs to possess social skills and be friendly with the visitors, use interpersonal skills and be helpful. A helpful attitude should be prevalent and should always be available to assist others. Manage & Oversee Site services (Soft & Hard) as part of the scope delivered Ensuring that basic facilities are well-maintained and conducting proactive maintenance Formulate a monthly calendar of events and implementation plan Champion monthly meetings with stakeholders to enhance relationships Implement a Preventive and Planned Maintenance Programme to minimize maintenance, repair, and replacement costs together with minimizing the risk of equipment failure. Works with the team on arrangements for events, conferences, meetings, functions and open days. Assist in the coordination of event orders with client, team, and vendors Organize facilities and manage all events details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc. Propose ideas to improve events and service quality Monitor expenditure against forecasts/budgets ensuring that funds are spent appropriately, reviewing spending if necessary, ensuring best value for money, while complying with all relevant policies. Ensure all technology platforms pertaining to Office Operations are working as per its intent purpose and analytics are carried on a timely manner to ensure proactive response. Ensures compliance with organizational Health & Safety policy, processes, and procedures in all operational activities, ensuring appropriate risk assessments are carried out and corrective actions documented and addressed. Manage minor works / Churn in the office • Able to liaise with Landlord on lease management and contractual services delivered Sourcing and Overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology Planning for the future by forecasting the facilitys upcoming needs and requirements • Advising businesses on measures to improve the efficiency and cost-effectiveness of the facility Supervising teams of staff across different divisions and locations • Dealing with emergencies as they arise Ensuring that facilities meet compliance standards and government regulations Responsible for vendor procurement and ensure procurement compliance Manage vendor services Manage Site budgets within allocated targets Actively encourage an environment that drives teamwork, co-operation & performance excellence. Skills & Qualifications: A Bachelors in related field and work experience of over Two years. Excellent time management and communication skills. Ability to manage multiple projects independently Comprehension of M&E services to ensure services are managed, although technical qualification / background is not mandatory One or more globally/regionally recognized certifications in Facility management, PMP, Health and Safety, Human Experience, etc., would be an asset. MS Office proficiency Task Skills Project management Planning and organizing Strong social media literacy Customer relationship management Personal Skills Communications and customer focus skills with the ability to interface and relate to the different stakeholders in the organization Confident, friendly & engaging Strong drive and persistence to achieve results Creative thinking with an open mind that is balanced by a strong sense of realism and practicality Why Roundglass: Roundglass was built on the vision that wellbeing should be at the very center of our life journey. We are reimagining how the world experiences wellbeing and how companies (like our own) support the wellbeing of their people. Were a group of talented, socially conscious, gritty, innovators using technology and human energy to create a vibrant wellness ecosystem. Together, weve built an amazing community, and we are always looking for people who share our passion. To learn more, visit our Website, Facebook, Instagram and LinkedIn. Roundglass does not discriminate against race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, genetic information(including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We rely on legitimate interest as a legal basis for processing personal information under the GDPRfor purposes of recruitment and applications for employment and we are always looking for people who share our passion.
