Finance Manager

Role & responsibilities

Job Description: Finance and Accounts Manager

Department: Finance & Accounts

Reporting To: Chief Executive Officer (CEO)

Location: Aluva

Experience Required: Minimum 6 Years

Qualification: CA (Inter) / CMA (Inter)

Industry: Logistics and Warehouse Services

Position Overview

The Finance and Accounts Manager will be responsible for managing the complete finance and accounting operations of a Logistics and Warehouse Services organization. This role requires hands-on experience in financial management, statutory compliance, cost control, and business analysis specific to service-based and asset-intensive operations such as warehousing, transport, and distribution. The incumbent will report directly to the CEO and play a strategic role in financial planning, profitability management, and process optimization, while leading a team of accountants.

Key Responsibilities

1. Financial Accounting & Reporting

• Oversee day-to-day accounting operations across branches and warehouse locations.
• Ensure accurate and timely recording of transactions related to freight, storage, leasing, and service revenues.
• Supervise and review accounts payable, receivable, bank reconciliations, and general ledger.
• Prepare monthly, quarterly, and annual financial statements as per Ind AS / GAAP.
• Reconcile revenue, cost, and operational data to ensure proper financial reflection of logistics and warehousing activities.

2. Budgeting, Forecasting & Financial Planning

• Develop annual budgets and forecasts in alignment with business plans.
• Conduct cost and profitability analysis of logistics and warehousing operations.
• Track and report financial performance versus budget, and provide variance analysis.
• Support strategic decisions on pricing, capacity utilization, and capital investments.
• Provide financial models and projections for business expansion and new service offerings.

3. Statutory & Regulatory Compliance

• Ensure complete statutory compliance with Income Tax, GST, TDS, PF, ESI, Professional Tax, and other applicable laws.
• Manage and oversee all tax filings including GST returns, TDS returns, and annual filings.
• Coordinate with statutory, internal, and tax auditors to ensure timely completion of audits.
• Maintain up-to-date knowledge of tax implications specific to logistics and warehousing operations (e.g., input tax credit on transportation and leasing services).
• Ensure timely renewals of financial registrations, licenses, and statutory documents.

4. Team Management & Leadership

• Lead, guide, and mentor a team of accountants and finance executives across multiple branches.
• Allocate responsibilities, monitor deliverables, and ensure accuracy and timeliness in reporting.
• Foster collaboration between the finance team and operations, warehouse, and logistics departments.
• Promote a culture of accountability, continuous learning, and process discipline.

5. Internal Controls & Process Improvements

• Design and implement strong internal financial controls across all company locations.
• Streamline billing, collections, and vendor payment processes to improve cash flow.
• Conduct periodic reviews of accounting procedures to ensure compliance and operational efficiency.
• Introduce automation and digital tools for expense tracking, reporting, and reconciliations.

6. Treasury & Cash Flow Management

• Monitor daily cash flow, working capital, and fund utilization across branches.
• Manage banking relationships, overdraft facilities, and fund flow optimization.
• Prepare periodic cash flow statements and ensure adequate liquidity for operations.
• Oversee collection efficiency and minimize outstanding receivables.

7. Management Reporting & Business Support

• Generate MIS reports including branch-wise profitability, cost analysis, and operational efficiency metrics.
• Provide timely financial insights to assist the CEO in strategic business decisions.
• Evaluate project feasibility for new warehouses, hubs, and service expansions.
• Support management in tenders, client negotiations, and pricing strategy with financial data.

8. Audit Coordination

• Handle statutory, internal, and tax audits with proper documentation and compliance support.
• Address audit observations and ensure timely closure of findings.
• Maintain audit-ready records at all times for transparency and compliance.

Key Skills & Competencies

• Strong understanding of accounting standards, taxation (GST, TDS), and corporate laws.
• Industry knowledge of logistics, warehousing, and supply chain operations.
• Proficiency in ERP/accounting software (Tally ERP / SAP / Oracle).
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, dashboards), Google Sheets, and PowerPoint (PPT) for financial analysis and reporting.
• Strong analytical, problem-solving, and data interpretation skills.
• Leadership capability to manage multi-location teams effectively.
• Excellent communication and presentation skills.
• High level of integrity, attention to detail, and business acumen.

Preferred candidate profile