Finance and Administration Associate

Role & responsibilities

Finance & Accounting

• Maintain accurate and up-to-date financial records using

  Tally

  or similar accounting software.

• Record and manage

  all financial transactions, ensuring accuracy and compliance.
• Handle

  bank reconciliations

  , monitor cash flow, and prepare periodic financial summaries.
• Manage

  statutory compliance

  including PF, ESI, TDS, and other legal financial obligations, ensuring all deadlines are met.
• Prepare and file

  GST returns

  and support

  audit processes

  by coordinating with internal and external auditors.
• Process

  payments

  , including salaries, vendor invoices, and reimbursements in a timely manner.
• Maintain records for

  company assets

  , including depreciation and inventory tracking.
• Support

  budgeting and expense monitoring

  to ensure cost efficiency and transparency.
• Manage and maintain relationships with

  vendors and suppliers

  , negotiating favorable terms and ensuring timely settlements.

Administration & Office Management

• Oversee day-to-day

  office operations

  , ensuring a clean, organized, and well-functioning work environment.
• Manage

  office supplies, equipment, and maintenance coordination

  .
• Handle

  incoming and outgoing communication

  , including mail, courier, and calls.
• Coordinate

  meetings, appointments, travel arrangements

  , and company events.
• Maintain and update

  filing systems

  (both digital and physical) for easy information retrieval.
• Support the

  onboarding process

  for new employees by preparing workspaces and necessary resources.
• Maintain and update

  employee health insurance data

  and assist in HR-related administrative tasks.
• Organize and support

  company events, training sessions, and internal meetings

  , ensuring all logistics are in place.
• Arrange refreshments or snacks for employees during late meetings or special sessions.
  
• Collaborate with team members and support staff to maintain a positive, efficient, and engaging office environment.
  

Qualifications & Skills

• Bachelors degree or certification in

  Finance, Accounting, Commerce, or Business Administration

  .

• 3 to 6 years

  of proven experience in finance, bookkeeping, or administrative roles.
• Strong working knowledge of

  Tally

  or other accounting software.
• Good understanding of

  statutory compliance

  (PF, ESI, TDS, GST).
• Experience in handling

  audits and financial reporting

  .
• Proficient in

  Microsoft Office Suite

  (Excel, Word, PowerPoint, Outlook).
• Excellent

  organizational, communication, and multitasking skills

  .
• Strong attention to detail and a high level of accuracy.
  
• Ability to handle

  confidential information

  with discretion and professionalism.
• A proactive attitude with the ability to work independently and collaboratively in a dynamic environment.