Finance & Administrative Coordinator (Hybrid Work)

Company: Ebizfiling India Pvt. Ltd.

Work Location: Remote (Hybrid)

Shift Timing: 7:30 PM to 3:30 AM IST

(Aligned with 9:00 AM to 5:00 PM CST – U.S. Central Time)

Working Days: Monday to Saturday

Employment Type: Full-Time

Experience Required: 1–3 years

Training Requirement: In-office training for 10–15 working days during regular IST hours

About Ebizfiling India Pvt. Ltd.

Ebizfiling is a fast-growing provider of admin outsourcing and virtual back-office

services for U.S. and UK-based clients. Headquartered in Ahmedabad, we support global

businesses with remote assistance across finance coordination, CRM management, payroll

support, meeting scheduling, and documentation. We operate as an extension of our clients’

internal teams — offering reliable, process-driven execution from India.

Role Overview

We are seeking a detail-oriented and reliable Finance & Administrative Coordinator to

manage backend operations for a U.S.-based client. This includes handling payments, invoices,

meetings, CRM updates, and internal coordination — all during the night shift aligned to U.S.

Central Time (9:00 AM to 5:00 PM CST / 7:30 PM to 3:30 AM IST). The ideal candidate is

organized, tech-savvy, and capable of working independently.

Key Responsibilities

 Invoicing & Payments

o Generate client/vendor invoices and maintain accurate records

o Initiate bank payments through online portals with maker-level access

 Coordination & Follow-ups

o Communicate with vendors, clients, and internal teams for documentation,

approvals, and updates

o Track pending items and ensure timely follow-through

 Meeting Support

o Schedule meetings between internal teams, clients, and vendors

o Draft and share agendas, document Minutes of Meetings (MoM), and follow up

on action items

 CRM & Data Management

o Update and maintain records in Salesforce or other CRM tools

o Ensure proper tracking and documentation of client interactions

 Payroll & Reporting Assistance

o Coordinate with U.S.-based CPAs for accurate payroll processing using

spreadsheet formats

o Support internal reporting and data consolidation tasks as needed

Candidate Requirements

Education:

 Graduate in Commerce, Finance, or Business Administration

 MBA in Finance or Administration (preferred)

Experience:

 1–3 years in finance, admin, or coordination roles

Skills & Attributes:

 Strong MS Excel and documentation skills

 Experience with online banking and initiating payments

 Effective communication (email and verbal)

 CRM handling (Salesforce preferred)

 Ability to work independently during night shift hours

Why Join Ebizfiling?

 Work directly with global clients in the U.S. and UK across finance and admin

functions

 Be part of a growing admin outsourcing vertical with clear SOPs and structured

execution

 Gain hands-on experience with tools like Salesforce, cloud banking, and collaborative

work platforms

 Structured onboarding with dedicated training and ongoing support

 Opportunity to grow within a trusted, process-driven organization focused on reliability

and global delivery

Job Type: Full-time

Pay: ₹350,000.00 - ₹600,000.00 per year

Work Location: In person