Factory Accountant

Key Responsibilities:

1. Accounting & Documentation

• Collect and verify delivery reports from factories and cross-check deduction reports against actual dispatches.
• Ensure debit notes are accurately collected from factories and recorded in the system.
• Prepare and issue credit notes in a timely manner.
• Maintain proper records of invoices, debit/credit notes, and supporting documentation for audits.

2. Payment Management

• Track outstanding payments and follow up with factories for timely collection.
• Coordinate with the internal accounts team to reconcile payments and collections weekly.
• Monitor factory ledgers, resolve discrepancies, and ensure on-time settlements.

3. Factory Coordination

• Liaise daily with factory counterparts for delivery confirmation, contracts, deductions, and farmer payment updates.
• Support smooth communication between operations and finance teams regarding dispatches and billing.
• Ensure delivery-wise payment entries are correct and complete before factory closure each day.

4. Operational Support

• Work closely with Operations Manager and ground staff to ensure:
• Timely outward movement of goods.
• Correct bill sharing with drivers and dispatch records.
• Proper financial closure of each transaction cycle
• Maintain up-to-date dashboards of dispatch vs. payment realization.

5. Compliance & Reporting

• Assist in monthly reconciliations and MIS preparation for management review.
• Ensure adherence to company policies and statutory norms in invoicing and collection practices.
• Highlight deviations or irregularities promptly to management.

Key Skills & Competencies

• Strong command over accounting fundamentals and ERP systems
• Experience in factory or manufacturing accounting preferred.
• Excellent communication and coordination skills able to manage multiple stakeholders (farmers, factory managers, ground staff).
• High attention to detail, ownership mindset, and a bias for timely execution.
• Working knowledge of GST, debit/credit note handling, and invoice reconciliation.