Export Documentation Executive

Key Responsibilities:

• Preparation of Export Documentation
• Prepare and verify all export documents as per buyer requirements and destination country regulations.
• Ensure documents comply with international standards, Incoterms, and buyer instructions.
• Handling Payment Terms & LC Documentation
• Prepare and submit documentation as per Letter of Credit (LC), advance payment, or open account terms.
• Coordinate with banks to submit or negotiate documents under LC and ensure compliance with banking norms and timelines.
• Customs & Compliance Management
• Ensure correct classification of products using HS codes and adherence to customs documentation and declarations.
• Coordinate with CHA to complete export clearance and customs formalities smoothly.
• Handle documents for DGFT schemes such as Advance Authorization, EPCG, Duty Drawback, and RODTEP, where applicable.
• Shipment Tracking & Communication
• Track all shipments from dispatch to delivery and provide regular updates to buyers and internal stakeholders.
• Ensure prompt sharing of shipping documents with overseas buyers for import clearance at their end.
• Documentation Filing & Record Keeping
• Maintain accurate and organized records of all export documents, approvals, shipping records, and correspondence for future reference and audits.
• Support in internal and external audits by providing necessary documentation and clarifications.
• Coordination with Internal Departments
• Work closely with the production, warehouse, and accounts teams to ensure smooth execution of orders and timely availability of documentation.
• Verify packing details, weight, and product specifications before finalizing documents.

Required Qualifications:

• Bachelor's degree in Commerce, Logistics, or a related field.
• 2–4 years of relevant experience in export documentation, preferably in the automotive or manufacturing sector.
• Hands-on experience coordinating with Customs House Agents (CHA) and familiarity with customs clearance procedures.
• Experience working with JNPT (Jawaharlal Nehru Port Trust) and understanding of port operations.
• Strong knowledge of international trade documentation and logistics procedures.
• Proficiency with MS Office (Excel, Word) and familiarity with ERP systems (SAP, Tally, or similar).
• Working knowledge of Incoterms, HS Codes, and international trade compliance.
• Excellent organizational, communication, and time-management skills.

Salary: 15,000 to 22,000 per month

Work Location: In Person

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹22,000.00 per month

Application Question(s):

• How many Years of Experience do you have?

Work Location: In person