Export Documentation - CHA

Job Description – Export Documentation Executive

• Stay updated on export regulations, DGFT policies, and international trade requirements.
• Ensure compliance with local and global export laws and regulations.
• Collect and verify all necessary export documents to avoid delays or compliance issues.
• Identify and resolve missing or incorrect documentation before submission.
• Prepare and submit accurate and timely shipping and customs documentation for export consignments.
• Draft and manage documents such as commercial invoices, packing lists, shipping bills, SDF, COO, and Bill of Lading.
• Handle duty drawback and export incentive documentation, if applicable.
• Liaise with shipping lines and freight forwarders for vessel bookings and scheduling.
• Coordinate with CHA (Customs House Agents) for timely customs clearance.
• Ensure smooth handover of goods to shipping lines or airlines.
• Follow up with ports/ICDs/CFSs on cargo movement and vessel cut-off deadlines.
• Maintain accurate records of export documentation, certificates, and regulatory filings.
• Update and share daily export tracking reports with the reporting manager.
• Communicate with clients, banks (for LC/BRC documentation), Customs Authorities, Ports, and Internal Teams.
• Perform any other tasks related to export operations, as assigned by senior management.

Requirements:

• 1–3 years of experience in export documentation or international logistics preferred.
• Sound knowledge of Indian export procedures, customs systems, and documentation flow.
• Familiar with ICEGATE portal, DGFT, shipping documentation, and INCOTERMS.
• Proficient in handling LC, BRC, shipping bills, and post-shipment documentation.
• Excellent communication skills—written and verbal.
• Detail-oriented and organized, with the ability to handle multiple shipments simultaneously.
• Ability to work efficiently under pressure and meet shipping deadlines.
• Skilled in MS Excel, Word, and email communication.
• A quick learner with a proactive and process-driven mindset.
• Team player with strong coordination and follow-up skills.

Job Type: Full-time

Pay: ₹15,000.00 - ₹40,000.00 per month

Supplemental Pay:

• Performance bonus

Application Question(s):

• Have you prepared and filed Bills of Entry before?
• Are you familiar with handling shipping documentation such as invoices and shipping bills?
• Do you know how to use customs portals like ICEGATE?
• How many years of experience do you have working in Import/Export documentation or as a CHA?

Work Location: In person