Executive - Vessel Accounts

Synergy Maritime

0 - 2 years

4 - 8 Lacs

chennai

Posted:1 week ago| Platform:

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Skills Required

accounts excel vendor documentation time management document management invoice processing

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role Summary

The DMS Executive is responsible for managing document workflows, ensuring accurate scanning, uploading, verification, and filing of documents. This role supports compliance, timely availability of records, and smooth coordination between stakeholders through efficient document management processes.

Key Responsibilities

Scan and digitize physical documents for secure storage.
Capture and update basic information from documents into the system.
Perform cross-verification of documents using the maker-checker process.
Upload supporting documents into designated portals or documentation software.
File physical documents and send copies as per owner requirements.
Prepare and review ageing reports to track pending documentation.
Assess daily work volume and allocate tasks accordingly.
Verify invoices and credit notes for accuracy and compliance.
Manage approval allocations and create new vendor profiles in documentation software.
Ensure timely completion of supporting uploads in respective systems.
Maintain availability of documents (soft and physical copies) for all stakeholders.
Conduct periodic reviews of ageing reports and follow up on pending items.

Qualifications

Bachelors degree in Commerce
1-3 years of experience in accounts support.
Familiarity with invoice processing and vendor documentation.
Proficiency in MS Office (Excel, Word) and document management systems.

Skills & Competencies

Attention to detail and accuracy.
Strong organizational and time management skills.
Ability to work under deadlines and manage multiple tasks.
Good communication and coordination skills.
Knowledge of maker-checker process and compliance standards.

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