7 Vendor Documentation Jobs

The Accounting Specialist position entails providing crucial accounting support to the U.S. finance team, focusing on accurate record-keeping and adherence to U.S. accounting standards and regulations, specifically for IOLTA accounts. A keen eye for detail is essential in reviewing transactions, maintaining audit trails, and aiding in reconciliations to facilitate transparent financial reporting. Additionally, the role involves assisting in the management of vendor documentation and case budget support to ensure seamless financial operations. Responsibilities include supporting the U.S. accounting team by applying a comprehensive understanding of U.S. accounting principles and compliance requirements pertaining to IOLTA accounts. This involves promptly saving and organizing all deposit and wire transaction records in NetDocuments upon request, verifying and reconciling incoming and outgoing transactions within QuickBooks for accuracy, and analyzing aged accounts to identify discrepancies and maintain a clear audit trail. The role also entails supporting monthly reconciliations, documenting case budgets, tracking financial transactions, uploading financial data into the accounting system as necessary, and updating vendor forms annually to ensure regulatory compliance. Collaboration with the accounting team to address issues and assist in audits or special projects is also expected. Ideal candidates will hold a Bachelor's degree in accounting, finance, commerce, or a related field, with relevant certifications such as CPA, CMA, or a Diploma in Accounting considered advantageous. Formal training or coursework in compliance regulations related to IOLTA accounts is highly desirable. Key skills and abilities for this role include proficiency in U.S. accounting principles and compliance standards, particularly concerning IOLTA accounts, along with strong familiarity with QuickBooks Desktop and online, as well as document management systems. The role also demands excellent organizational and analytical skills, the ability to QA and troubleshoot data, effective prioritization based on departmental needs, self-motivation, critical thinking, and exceptional interpersonal, verbal, attention to detail, and written communication skills. Dependability, organization, attention to detail, a positive attitude, and a collaborative team player mindset are also essential attributes for this position.,

The ideal candidate for this position should have a minimum of 5+ years of experience in vendor management and contract management within the software industry or IT industry. As a Vendor Manager, you will serve as the primary point of contact for vendors and suppliers, with a focus on building and nurturing long-term partnerships. Your responsibilities will include maintaining accurate vendor records, overseeing contract updates and renewals, and ensuring compliance with company policies and industry standards. Your daily tasks will involve building and sustaining strong relationships with vendors, managing vendor contracts, updating documentation, reviewing new vendors and products, negotiating pricing and contracts, and communicating product-related issues. You will also be responsible for researching new vendors, monitoring sales trends, developing vendor selection programs, and troubleshooting any vendor-related problems that may arise. To excel in this role, you should hold a Bachelor's degree in Business Management, Business Administration, Supply Chain Management, or a related field. Previous experience as a Vendor Manager or in the Logistics department is preferred. Strong time management, organizational, analytical, and negotiation skills are essential for success in this position. In addition to a challenging and rewarding work environment, we offer a comprehensive benefits package, including health insurance, personal accident policy, provident fund, gratuity, and opportunities for training and development. You will enjoy a positive work culture, with weekends off and various employee engagement activities. If you are ready to take on a dynamic role in the Purchase Department and contribute to our company's success, we encourage you to apply for this full-time position. Join our team and help us drive excellence in vendor management and procurement processes.,

Senior Sourcing Specialist - India (ESG-Focused) We're looking for a sharp, hands-on Senior Sourcing Specialist who understands not just the what but also the how behind great sourcing. Youll be responsible for identifying, onboarding, and managing manufacturers and vendors across India with a strong focus on product quality, pricing, delivery timelines, and sustainability. Were seeking someone who knows how to work efficiently with Indian suppliers but can also bring global ESG expectations (ethical labor, low-impact materials, clean manufacturing) into the sourcing process without compromising speed or agility. Key Responsibilities Source and manage vendors for a variety of products including fabrics, bags, promotional merchandise, apparel, and packaging across major hubs in India. Evaluate vendors based on quality, cost, capacity and ESG compliance (e.g., labor practices, environmental impact, certifications). Negotiate best possible pricing, payment terms, and lead times without compromising on compliance. Drive product development: sampling, prototyping, and product refinements. Maintain and monitor T&A calendars to ensure timely deliveries. Collaborate with internal teams on design, operations, and fulfillment to close the loop between idea and execution. Conduct on-ground audits, site visits, and vendor scorecards on quality and ESG performance. Stay up to date with sourcing trends, alternative sustainable materials, and local innovations. Requirements 3-5 years of experience in product/fabric sourcing or vendor management in India. Strong network of manufacturers/suppliers across key Indian manufacturing zones (Tirupur, Jaipur, Delhi-NCR, Moradabad, etc.). Experience working with environmentally responsible or socially compliant vendors. Familiarity with ESG standards, basic audits, certifications (SEDEX, GOTS, OEKO-TEX, etc.). Strong negotiation and execution skills can manage multiple projects under tight timelines. Proficiency in handling sampling, production tracking, and basic costing. Comfortable with vendor documentation, POs, logistics coordination, and compliance. Bonus Points For Exposure to global sourcing teams or export houses. First-hand experience in sustainable product development or ethical supply chain initiatives. This role is ideal for someone whos not just great at sourcing but is also intentional about how things are made, who makes them, and what impact it creates.

Monthly compliance tracking & reporting Attendance & payroll processing Ensuring vendor compliance and documentation Handling recruitment & induction process Driving employee engagement activities Oversee general admin activities & gate pass process

Role & responsibilities FEED and detail electrical engineering for different types of oil & gas infrastructures. Preparation of basic, FEED and detail engineering drawings for Onshore (Refineries, Chemical, Fertilizer etc.) & Offshore applications. Preparation of MTO for electrical and instrumentation system Preparation of electrical and instrument layout drawings 3D Model review for electrical System Perspective. Review of P & ID for Electrical & Instrumentation Part. Understanding of Existing system & recommending System Upgradation with detailed documents/drawings. Onsite inspection for Projects in Marine/ Onshore/ Offshore industry. Power System study e.g. Loads Flow, short Circuit, Motor Starting, Relay coordination etc. Study of Short Circuit Calculation & Updating the calculation for retrofit. Liaising with Clients/ Class / Internal multi discipline teams for Design & Engineering execution. Review of Vendor Documents/Drawings Project Communication internal & external. Preferred candidate profile Specialization- Oil and Gas industry (preferred) Preferred Experiences Design of All Ship System Basic & Detail Engineering Experience in Short Circuit Calculation & Coordination study for Ship Power System. Experience in Preparation of Power SLDs, Control Schematics & power Distribution System Experience in Preparation of Control Circuit Diagram from Client documents Understanding and Preparation of Ships safety systems like Fire detection, Gas sampling etc. Understanding on Load List and Load Balance Understanding of Equipment Sizing calculations Understanding of Cable Selection & Breaker Selection Understanding Relays, Starter Panel & Sequential Logic circuit Experience in Liaising with Class & Clients Basic Understanding of PLC & Programming Experience in BWTS & Scrubber Design (Electrical Part) is proffered. Shall be able to read and understand electrical Circuit diagrams, SLD etc. and related calculation. Familiar with Electrical Code and Standards Software Skills: Windows Office Package (Word, Excel, Power Point & Outlook ). AutoCAD 2D, AutoCAD Electrical (Optional) AutoCAD Plant 3D etc. Power System Simulation software like ETAP. Dialux. SPEL (Preferred) AVEVA Electrical (Preferred)

Role & responsibilities Lead the vendor qualification process, including the evaluation and approval of new and existing vendors. Review and approve vendor documentation to ensure compliance with internal standards and regulatory requirements. Manage QMS notifications, ensuring timely resolution of issues related to change control, deviations, and CAPA. Oversee the preparation, review, and approval of SOPs to ensure alignment with current practices and regulatory standards. Conduct comprehensive risk assessments and risk analysis to identify potential quality issues and implement mitigation strategies. Independently plan, conduct, and report on vendor audits, coordinating with internal and external stakeholders to schedule and execute audits. Preferred candidate profile Bachelors or Masters degree in Pharmacy from a reputed institution. Should have 10 -15 years in corporate quality assurance roles within the pharmaceutical, biotechnology, or related industries. Should be proficient in quality management software such as Trackwise, Caliber, SAP, TMS, DMS, and QAMS. Should have experience in vendor qualification management, vendor documentation and managing vendor audits.

Roles and Responsibilities: 1. Office Administration : a) Oversee day-to-day office operations and ensure a well-organized and efficient workplace b) Manage office supplies, equipment, and facilities. c) Handle vendor relationships and HR Petty cash 2. IT Support: a) Coordinate with admin, IT Team and employees for laptop arrangements and replacement. b) Track and manage company assets, including technology equipment and physical resources. c) Maintain asset records and coordinate with the IT team for updates. d) IT vendor management 3. Vendor Management : a) Monthly payables- Review vendor invoices for accuracy and compliance with agreed terms. Ensure timely processing and payment to maintain good relationships. b) Vendor Agreements- Arranging the agreements of the vendors c) Maintaining records- Keep a centralized, organized system for vendor documentation (agreements, invoices). Regularly update records to reflect any changes in vendor information or contract terms. d) Handling monthly ISO Audit- Ensure compliance with ISO standards by preparing necessary documentation related to vendor activities 4. Employee Engagement Coordination: a) Assist in planning and organizing employee engagement activities and events. B) Coordinate with teams for participation and smooth execution as and when planned 5. Maintaining Reports: Maintain required work reports to ensure smooth operations within the organization. 6. Grievance Handling: Handling day today queries of employees. 7. LnD : Multiple training programs are run at the same time hence work as program co-ordinator for training and attendance recordings. 8. Employee Onboarding and Documentation: a) Support the onboarding process for new hires by preparing necessary documents and facilitating orientation. b) Maintain accurate employee records and files. NOTE : The person should be ready to open and close the office incase of respective person is not available. Keywords facilities management,vendor relationships,petty cash,IT vendor management,vendor agreements,vendor documentation,ISO audit,employee engagement,team coordination,reports maintenance,grievance handling,Learning and Development,HR Operations*,Office Administration*