Executive Secretary/Administrative Assistant

Administrative Support

• Manage and organize the executive’s daily schedule, appointments, and travel plans.
• Draft, review, and format correspondence, memos, and official documents.
• Handle incoming calls, emails, and correspondence, ensuring timely responses.

2. Office Coordination

• Maintain and update filing systems (digital and physical) for confidential and important records.
• Coordinate internal and external meetings, including agenda preparation and minutes.
• Ensure office supplies, equipment, and resources are available and well-maintained.

3. Communication & Liaison

• Serve as the first point of contact between the executive and clients, staff, or stakeholders.
• Communicate directives and decisions from the executive to relevant departments.
• Handle confidential information with discretion and professionalism.

4. Project & Task Management

• Assist in planning, monitoring, and tracking special projects or initiatives.
• Prepare presentations, reports, and briefing materials for meetings.
• Follow up on pending tasks to ensure timely completion.

5. Financial & Data Handling

• Assist in budget preparation, expense tracking, and invoice processing.
• Maintain databases, records, and contact lists for smooth business operations.

6. Travel & Event Management

• Arrange domestic and international travel, accommodations, and itineraries.
• Organize company events, conferences, and client meetings.

7. Compliance & Governance

• Ensure documentation meets legal, corporate, and regulatory requirements.
• Support in preparing board meeting agendas, resolutions, and statutory filings.

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person