Executive-Sanand EV Works-Personal Assistant

The role is responsible for providing comprehensive support to the Manager by performing administrative tasks, managing appointments, and scheduling travel. You will also be involved in planning department events and supporting the team in maintaining resources, infrastructure, stationary, and other expenditures. Your key responsibilities will include prioritizing meetings and appointments aligned with Department/HOD priorities, liaising with the team on business plans and meetings, arranging meetings and coordinating attendees and room bookings, as well as making travel and accommodation bookings. You will be responsible for following up on actions decided in meetings or given instructions. In terms of managing information, you will need to communicate effectively on behalf of the manager with internal and external contacts, stay informed about the work and activities of the manager, and proactively seek information. It will also be essential to ensure proper documentation of key records, approvals, and general administration and management of confidential and sensitive information. Additionally, maintaining annual leave records for the team will be part of your responsibilities. You will also be expected to handle enquiries and requirements from internal and external contacts, manage the maintenance and repair of available resources and infrastructure, and support the team in arranging stationary, printer cartridges, miscellaneous indirect material, etc. Internal interactions will involve all departments of TPEM Sanand for setting calendars, special events, arranging materials, CMS, indirect materials, annual maintenance, repairs, material indents, admin, travel arrangements, and event management. The desired candidate profile for this role includes a BBA/B.Sc/Diploma/BA in higher education, 3-5 years of experience in the manufacturing industry, and preferred experience as an administrator, secretary, or assistant. Working knowledge of computers, MS Office, printers, copiers, and IT systems is necessary. Required skills and competencies for this role include organizing skills, proficiency in English, Hindi, and Gujarati, customer-centricity, interpersonal skills, problem-solving skills, and effective communication.,