Executive

Job Description

Job Purpose: To ensure accurate, timely, and efficient billing operations, including invoice generation, documentation, reconciliation, and coordination with internal teams and customers. Key Responsibilities (JD): Prepare and issue customer invoices based on approved job details, delivery notes, and contracts. Verify billing inputs such as Purchase Orders (POs), delivery challans, transport documents, and approval emails. Ensure that all necessary supporting documents (e.g. PODs, Shipping line bills, Survey Charges, transporter invoices) are attached to each invoice. Coordinate with the operations, commercial, and sales teams for job completion data and PO availability. Update and maintain the billing tracker and ensure it aligns with internal audit and finance records. Raise and track credit notes, ensuring approvals are received and logged as per policy. Handle invoice corrections or revisions based on customer feedback or internal review. Upload invoices and supporting documents on customer billing portals (e.g., Ariba, SAP, etc.). Follow up with the operations or logistics teams for delayed billing inputs or missing data. Support audit queries and maintain clean and complete billing documentation for each job. Ensure compliance with GST and other statutory requirements in the invoice process. Maintain high levels of accuracy, timely billing closure, and minimize credit notes or invoice rejections. Required Skills : Good knowledge of billing processes and documentation. Familiarity with ERP tools ( EFS ) and customer portal (e.g., Ariba ) Strong Excel and reporting skills Attention to detail and problem-solving attitude Good communication and coordination skills with cross-functional teams Ability to work under pressure and meet tight deadlines. Experience: 1–3 years of experience in billing, invoicing, preferably in logistics or service industry.