Executive: Commercial (Project)

Key Responsibilities

1. Manpower and Attendance Management

• Maintain daily attendance sheets for site engineers and contractors, ensuring accurate records of site manpower.
• Submit monthly timesheets of site engineers to HR for payroll processing and contractors’ timesheets to vendors for invoicing.

2. Expense and Voucher Management

• Remind site engineers to submit monthly expense vouchers within stipulated deadlines.
• Verify vouchers before forwarding them for approval to the Project Manager and HOD.
• Upload approved vouchers on the project-based ERP system.

3. Advance Requests and Work Orders

• Raise site expense advance requests on behalf of site engineers and secure necessary approvals.
• Prepare and issue project-specific work orders via ERP as instructed by the Project Manager.

4. Invoice Handling

• Collect monthly invoices from vendors and review for accuracy and completeness with supporting documents.
• Upload validated invoices into ERP for booking after approvals from the Project Manager and HOD.
• Notify Project Manager for revised work orders in case of budget overruns.

5. Travel Coordination

• Coordinate with the travel desk for arranging domestic and international travel (air, bus, train) including insurance.
• Track return tickets, visa validity, and insurance coverage; coordinate renewals/extensions as required.

6. Financial Documentation & Support

• Provide updated account ledgers to site engineers and vendors upon request.

7. Communication & Issue Resolution

• Act as the first point of contact for site engineers’ operational issues via call or email.
• Escalate unresolved concerns to the Project Manager for necessary action.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Provident Fund

Application Question(s):

• Bachelor’s degree in Commerce, Business Administration, or equivalent.
• Strong knowledge of ERP systems and MS Office (Excel, Word, PowerPoint).

Education:

• Bachelor's (Required)

Experience:

• project administration: 4 years (Required)
• site cordination: 4 years (Required)

Work Location: In person