Executive Assistant

Job Description

Designation: Executive Assistant Age 25 -35 Years Gender Any / Female Preference Roles and responsibilities: Performed administrative duties such as filing, data entry, and scheduling meetings. Conducted research and compiled data for presentation to executives, committees and boards of directors. Answered incoming calls and recorded accurate messages. Maintained filing systems both electronically and physically for easy retrieval of data when needed. Maintained database of customer information using Excel spreadsheets. Coordinated and managed event-planning logistics, budget administration and team oversight. Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors. Gather information, scanned records and maintained confidentiality of electronic data. Facilitated the procurement of visa letters for international company representatives attending the event, ensuring smooth participation and compliance with travel requirements. Coordinate travel arrangements for directors' official visits, ensuring seamless logistics and accommodations. Support senior management in devising and implementing strategies to improve business efficiency, performance and success. Managed and maintained executive calendars for C suite executives, efficiently scheduling meetings, conference calls resulting in optimized time allocation and increased productivity. Managed comprehensive travel itineraries for C-suite executives, handling all aspects of travel logistics from booking flights and hotels to coordinating ground transportation, resulting in smooth and hassle-free travel experience. Received and distributed mail, letters and packages, reserved and managed meeting room availability. Provided comprehensive training and mentorship to junior members of the administrative team, imparting procedural knowledge and fostering professional Development. Greeted visitors in a professional manner while providing excellent customer service. Assisted with onboarding new employees by ensuring that all paperwork was completed correctly prior to start date. Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.