Executive Assistant to Doctor

Position Title: Executive Assistant to Doctor
Company: Molecilar Diagnostics & Therapy LLP
Department: Medical Administration / Clinic Operations
Reports To: Senior Consultant / Medical Director
Locations: Sanjay Nagar, Ghaziabad
Mobile No.: 9319081148

Job Summary
The Executive Assistant (EA) to the Doctor provides high-level administrative, operational, and scheduling support to ensure smooth functioning of the doctor’s clinical, academic, and administrative responsibilities. This role requires exceptional organizational skills, confidentiality, communication, and the ability to manage multiple tasks in a fast-paced healthcare environment.

Key Responsibilities1. Administrative & Secretarial Support

• Manage the doctor’s daily schedule, appointments, and meetings.
• Handle correspondence, emails, phone calls, and communication on behalf of the doctor.
• Prepare medical documents, reports, presentations, and meeting notes.
• Maintain accurate and confidential patient records and files.

2. Patient Coordination

• Schedule patient consultations, follow-ups, and procedures.
• Guide patients regarding clinic processes, documentation, and required tests.
• Coordinate between the doctor and patients to ensure a smooth experience.
• Manage patient queries with empathy and professionalism.

3. Operational Support

• Coordinate with hospital departments, diagnostic centers, or other doctors as required.
• Assist in managing OPD flow and prioritizing patient cases as directed.
• Ensure availability of necessary documents, prescriptions, and medical resources.

4. Communication & Liaison

• Act as the doctor’s point of contact for internal and external stakeholders.
• Coordinate with pharmaceutical representatives, vendors, and hospital administration.
• Manage professional commitments such as conferences, seminars, and academic events.

5. Documentation & Reporting

• Maintain logs, schedules, reports, and confidential files.
• Assist in research-related tasks, data entry, and documentation (if required).
• Ensure compliance with medical, legal, and ethical standards.

Qualifications & Skills

• Bachelor’s degree in Administration, Healthcare Management, Life Sciences, or related field.
• Experience as an Executive Assistant, Medical Secretary, or similar role (preferred).
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Proficiency in MS Office, scheduling tools, and EMR/HMIS systems.
• High degree of professionalism, confidentiality, and discretion.

Key Competencies

• Patient-Centric Approach
• Administrative Excellence
• Attention to Detail
• Multitasking & Prioritization
• Problem-Solving
• Confidentiality & Ethics

Working Conditions

• Work hours may vary depending on the doctor’s schedule.
• Occasional extended hours, weekend duties, or travel based on professional commitments.

Compensation

• Competitive salary based on experience
• Benefits as per clinic/hospital policy

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person