Job
Description
Job Summary We are seeking a highly organized, meticulous, and tech-savvy Executive Assistant to support the Director in day-to-day coordination, communication, and digital tasks. The ideal candidate must have excellent English, strong follow-up habits, be proficient in Excel and document formatting , and be comfortable using tools like ChatGPT and LinkedIn . This role requires someone who is structured, dependable , and takes complete ownership of file and data organization. Key Responsibilities: Manage the Directors calendar, meetings, appointments, and travel plans Track tasks, deadlines, and ensure timely follow-ups with all stakeholders Prepare, format, and organize documents, reports, presentations, and spreadsheets Maintain and regularly update all digital and physical files, folders, and directories for the Director Manage the Directors LinkedIn profile and coordinate posts, messages, and updates Use tools like ChatGPT to assist in drafting emails, notes, summaries, or content ideas Act as a communication bridge between the Director and internal/external teams Ensure complete confidentiality, professional communication, and document accuracy at all times Must-Have Skills & Qualities: Excellent spoken and written English Strong in Excel (data entry, formulas, formatting) and MS Office Suite Highly meticulous, structured, and organized Ability to maintain and manage a proper filing system for digital and physical documents Comfortable using ChatGPT and other AI tools to assist in productivity Familiarity with LinkedIn for content management and updates Strong follow-up skills and ability to work independently Curious and willing to learn new tools, systems, and processes Preferred Qualifications: 1 - 3 years of experience in an Executive Assistant, Admin, or Coordination role Graduate in any discipline Prior exposure to senior leadership coordination or fast-paced environments Distance : max 60 minutes from office Perks and benefits Competitive salary and performance incentives Paid time off and holidays Opportunities for professional development and growth
